What are the responsibilities and job description for the Medical Receptionist position at Integrated Pain Associates?
Integrated Pain Associates is a fast-growing company that specializes in custom treatments that address the root causes of chronic pain, with the goal of reestablishing function in your everyday life. Our board-certified pain management doctors understand that no two patients are the same and our individually constructed treatment plans are holistic and multidisciplinary. We don’t just treat symptoms; we create a treatment plan that gets you back to doing everything you love free of pain.
Job purpose
The Medical Receptionist is the “face” of the company for all visitors. This position ensures all clerical duties are properly followed in accordance to clinical policies and procedures.
Ensuring patient confidentiality is upheld to clinic and HIPAA standards. While always fostering an environment which promotes patient comfort and trust.
Duties and responsibilities
- Welcomes and greets patients/clients/visitors in a manner that is helpful.
- Properly checking in all patients following the clinic procedures and HIPAA requirements.
- Verifies insurance and informs patients of any existing balances noted in the EMR systems a week prior to the patient's scheduled appointment.
- Obtains payment for in office visits and properly documents all financial transactions to adhere to clinic standards.
- Sets up via approved patient payment arrangements; tracks and monitors all patient payment arrangement to ensure accuracy and full payment.
- Performs day-to-day administrative functions and general office duties including but not limited to copying, filing, faxing, and data entry.
- Adheres to all clinic policies on safety and security; keeps computer system passwords strictly confidential.
- Adheres to privacy protocols in accordance to clinic policies and procedures and HIPAA requirements.
- Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel.
- Maintains patient waiting areas, office files, and front-desk areas in a manner that is organized.
- Receives all incoming mail and packages and distributes to the appropriate personnel.
- Attends scheduled department staff and clinical meetings as instructed.
- Performs additional related duties as needed.
You will love it here if you:
- Understand the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA and clinic
- Must have the ability to exercise a high degree of diplomacy; excellent customer service and interpersonal communication
- Basic math
- Intermediate computer knowledge and
- Intermediate to advance phone skills; able to effectively relate via the telephone and in- person to better serve the needs of the clinic, patients, clients, and
- Prior administrative or clerical experience in a clinical or community based
- High School Diploma; additional qualifications will be a plus
- Must have insurance knowledge
Working conditions
- Operates computers, scanners, telephones, and additional office equipment.
- Work a full 8-hour shift in an office medical setting.
- Must wear appropriate dress code attire in accordance to company policy and procedures.
- Able to sit and stand for long periods of time.
- Minimal lifting required with maximum of 50 lbs.
Benefits
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
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Bi-lingual is preferred.
Integrated Pain Associates in an Equal Opportunity Employer EEO AA M/F/Vet/Disability. Qualified applicants will be considered for employment without regard to race, color, religion, national origin, sex, sexual orientation, protected veteran status or disability.
