What are the responsibilities and job description for the Documentation Specialist position at Integrated Resources, Inc ( IRI )?
Key Responsibilities:
- Organize, file, and archive physical and digital documents in a systematic manner.
- Develop and maintain naming conventions and categorization for easy retrieval of documents.
- Conduct regular audits of documents to ensure they are accurate, up-to-date, and comply with company standards.
- Accurately enter and update data in various systems, ensuring high levels of accuracy and attention to detail.
- Monitor and ensure supplier transparency by maintaining accurate records of supplier information and communications.
- Work collaboratively with team members to support various projects and initiatives.
- Communicate effectively with colleagues across departments to facilitate smooth operations and resolve issues.
- Participate in team meetings and contribute to discussions, sharing insights and feedback.
- Demonstrate a proactive approach to learning new software and tools, particularly document approval platforms and other relevant applications.
- Stay updated on best practices related to document management and data entry.
Qualifications:
- High school diploma or equivalent with 4 years of relevant experience; Associate or bachelor’s degree (preferred) with 2 years of relevant experience.
- Proven experience in document management and data entry; previous administrative experience or Quality Assurance experience is a plus.
- Proficiency in Microsoft Word and Excel; familiarity with additional software applications is a plus.
- Strong attention to detail and accuracy in data entry and document management.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Strong interpersonal and communication skills, with a collaborative approach to teamwork.
- Ability to learn new software programs quickly and efficiently.
- Utilize Microsoft Word to create, format, and edit documents as needed.
- Use Microsoft Excel for data manipulation, including the use of formulas, pivot tables, and data visualization (charts/graphs).
Salary : $32 - $35
