Documentation Specialist

Key Responsibilities:

• Organize, file, and archive physical and digital documents in a systematic manner.
• Develop and maintain naming conventions and categorization for easy retrieval of documents.
• Conduct regular audits of documents to ensure they are accurate, up-to-date, and comply with company standards.
• Accurately enter and update data in various systems, ensuring high levels of accuracy and attention to detail.
• Monitor and ensure supplier transparency by maintaining accurate records of supplier information and communications.
• Work collaboratively with team members to support various projects and initiatives.
• Communicate effectively with colleagues across departments to facilitate smooth operations and resolve issues.
• Participate in team meetings and contribute to discussions, sharing insights and feedback.
• Demonstrate a proactive approach to learning new software and tools, particularly document approval platforms and other relevant applications.
• Stay updated on best practices related to document management and data entry.

Qualifications:

• High school diploma or equivalent with 4 years of relevant experience; Associate or bachelor’s degree (preferred) with 2 years of relevant experience.
• Proven experience in document management and data entry; previous administrative experience or Quality Assurance experience is a plus.
• Proficiency in Microsoft Word and Excel; familiarity with additional software applications is a plus.
• Strong attention to detail and accuracy in data entry and document management.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Strong interpersonal and communication skills, with a collaborative approach to teamwork.
• Ability to learn new software programs quickly and efficiently.
• Utilize Microsoft Word to create, format, and edit documents as needed.
• Use Microsoft Excel for data manipulation, including the use of formulas, pivot tables, and data visualization (charts/graphs).