What are the responsibilities and job description for the Office Admin position at Integrated Resources, Inc ( IRI )?
Position Summary: Office Administrator
A Few Words About Us
Integrated Resources, Inc. is a premier staffing firm which has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in these specialty areas: Life Sciences, Healthcare, Information Technology and Engineering.
With today’s growing demand for talented and well qualified professionals, it’s more important than ever to partner with a company that employs innovative measures to meet your demands. Our expert team of highly trained counselors works hand in hand with every client forming a partnership of understanding and commitment.
The Office Administrator will be responsible for ensuring the smooth operation of day-to-day activities in the office. This role involves managing administrative tasks, coordinating office operations, and providing support to staff to ensure a productive and efficient workplace. This person will have the ability to play an instrumental role in supporting all office operations.
Responsibilities include, but are not limited to, the following:
- Maintain office supplies inventory by ordering and restocking as needed
- Ensure the office environment is clean, organized, and functional
- Coordinate with vendors for office equipment maintenance and repairs.
- Handle all Company client gifts and events
- Responsible for e-verification and I-9 process
- Maintains I-9 files in accordance with company policies and legal compliance
- Responsible for maintaining and updating state statutory compliance posters
- Manage equipment return process and/or legal filings
- Responsible for drafting employment & experience letters
- Administrative duties for the accounting department include accurate review, code, and process vendor invoices
- Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
- Perform data entry associated with accounts payable
- Review and reconcile invoice discrepancies
- Address and respond to vendor inquiries
- Wage garnishments
- Assists Human Resources Director & CFO with day-to-day work as well as projects
Education/Experience:
- Minimum of Associate degree in Business Administration, Accounting, Psychology, or a related field
- 2 years of experience as an Office Administrator, Administrative Assistant, or in a similar role
- Experience with accounts payable is a plus
- Strong time management and organizational skills
- Ability to work independently and prioritize tasks, strong organizational skills & detail oriented
- Experience with QuickBooks, ADP Workforce Now is a plus
- Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
- High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required
Benefits:
Healthcare (Medical and Dental Insurance); Vacation and Holiday Paid Time Off; 401(k) Match, FSA, and Life Insurance
Salary : $45,000 - $55,000
