What are the responsibilities and job description for the Administrative Assistant II position at Integrated Resources?
Position Summary
Position provides advanced administrative duties and support with activities for respective leaders and their teams or functions. Handles complex details, special projects and work is often important and / or confidential in nature.
Primary Responsibilities
- Manages administrative support for assigned leaders and / or client groups. May back up administrative colleagues during surge activities or absences.
- Will serve as a back up to front desk activities.
- Coordinates and manages calendars for assigned leaders.
- Manages travel arrangements for assigned leaders, including domestic and international travel.
- Handles business / company and personnel details of a confidential and sensitive nature.
- Assembles and prepares information from a variety of sources to prepare reports, correspondence and / or memoranda's.
- Coordinates logistics for on / off-site meetings and conferences, including high-priority meetings and other key company events.
- Reconciles and manages expense reports through Concur / corporate credit cards for leaders.
- Prepares Product of work, contracts, purchase order, master service agreements and other department-related documents. Collaborates with appropriate colleagues and departments to ensure work is accurately completed.
- Support interdepartmental and / or cross-functional projects and collaborate with other administrative staff to share best practices and coordinate initiatives.
- Performs administration responsibilities and other assignments as directed. Key Skills
- Experience working with senior-level leaders within and outside the company.
- Ability to independently think through a project or task of diverse complexity and execute, with little to no guidance.
- Excellent professional ethics, integrity and the ability to maintain confidentiality of subjects that require restriction of communication beyond identified parties.
- Must be able to independently manage schedules, coordinate multiple projects, priorities, and resources in a fast-paced environment.
- Strong interpersonal skills, including tact, diplomacy, and judgment.
- Highly skilled and proficient with all MS Suites programs, including Outlook, Word, Excel, and PowerPoint.
- Strong organizational skills with comprehensive follow-through and a high-level of attention to detail.
- Ability to travel as needed, on occasions. Education : Education / Experience / Skills High school diploma; degree preferred. Targeting 4 years' related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered. Key Skills :
