Construction Project Coordinator

Integrated Talent Strategies (ITS) is seeking a Construction Project Coordinator to work in the Hemlock, MI area. This position offers a variety of great benefits, including health insurance, 401(k), and paid time off.

Position Description:

Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Essential Duties & Key Responsibilities:

• Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
• Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, phone list updates, process invoices, and order business cards.
• Daily management of project calendar, meeting schedule, and project contacts.
• Contractor Controlled Insurance Policy administrator, assist with subcontractor enrollment, follow up on delinquent subcontractors, review reports and communicate to the team on current enrollment.
• Process expense reports for Project Executive and/or Manager.
• Set up process and administer project-specific tools and materials, such as project calendar program and conference rooms.
• Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
• Create and maintain project organizational and seating charts.
• Coordinate travel reservations, business accommodations, itineraries, and agendas.
• Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
• Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
• Conduct project specific orientation and transitions for project staff.
• Maintain organized project filing system and coordinate document retrieval schedules.
• Order supplies to support project office needs including kitchen supplies.
• Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
• Assist with special projects and coordinate events.
• Other activities, duties, and responsibilities assigned.
  
  

Qualifications:

• High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
• College degree and/or relevant administrative skills certification, a plus
• High degree of detail, accuracy, and organizational skills
• Maintain confidential information
• Work with some direction and oversight, and as part of team
• Approachable, proactive, positive, and professional attitude
• Professional verbal communication and written business communication skills
• Able to conduct research and proofread
• Exhibit active listening skills and follow through on commitments
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
• Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
  
  

About Integrated Talent Strategies (ITS)

ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker.

Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for 40 years.

Benefits include medical, dental, and vision insurance; 401(k) with a company match; paid holidays and vacations; tuition reimbursement. To learn more, go to www.wehirepeople.com or click below to directly contact your recruiter.