Staff Assistant

• Work Schedule: 35 hours/week
• Location: The role is hybrid. It is expected 3 days per week onsite– Monday, Wednesday and the 3rd day will be determined with the hiring manager.
• Top 3 technical or soft skills:
• Customer service/communication skills
• Attention to detail
• Knowledge of Microsoft office suite
• Familiar with how to work with vendors/produce nametags
• Event experience is preferred but not required

Duties and responsibilities:

• Provide coverage for the email account and main phone line, keeps track of and assists with alumni inquiries, updates alumni records and forwards relevant inquires to central Alumni and Donor Services office.

• Provides logistical support for events including but not limited to liaising with vendors, tracking registration, and producing name tags, table tents, place cards, folders and other event-related materials.

• Supports Commencement activities including but not limited to tracking registration, updating website content, fulfilling ticket orders, liaising with assigned vendors, providing on-site support, and serving as a point of contact.

• Generates lists, mailing lists, and population reports on alumni for internal and external uses.

• Processes invoices through Buy-2-Pay and reviews/processes Purchase Card and Corporate Card purchases

• Assists with ordering office and event supplies for alumni and outreach events and activities