Executive Assistant

About the Role:

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our CEO. This role requires a proactive individual with excellent time management skills and a strong ability to multitask. Applying your high level of professionalism, discretion, and availability, you will handle a wide range of administrative and personal tasks to streamline the CEO's day-to-day activities and ensure they are fully prepared for professional and personal commitments.

About Company:

We are a collection of four dental offices that is owned by a single doctor. We focus on creating a high-end experience for our patients offering care that is focused on overall health and wellness. Our goal is to create a small office feel for our patients while supporting our doctors and team members.

Responsibilities:

• Executive Support:
• Manage and prioritize a complex calendar, including scheduling meetings and appointments.
• Act as a gatekeeper for the CEO, screening and prioritizing the CEO’s inbox, emails, phone calls, and messages, ensuring that critical matters are addressed promptly
• Prepare presentations, reports, and other documents as needed.
• Assist with special projects and initiatives, as needed, including research, data analysis, and report and deck preparation
• Conduct research on a variety of topics, including industry trends and competitive analysis.
• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation
• Provide occasional support to senior leadership team, as workload allows
• Additional responsibilities, as assigned
• Administrative Tasks:
• Process expense reports and invoices.
• Assist with data entry and verification of KPI documents.
• Organize and maintain database of employee records
• Project Management:
• Oversee and manage various projects as needed by the CEO.
• Coordinate room bookings, speaker invitations, food ordering and logistical arrangements for the events.
• Handle gift procurement for client appreciation.
• Document preparation.
• Manage the hiring and onboarding of virtual assistants as needed for indivual projects.

Qualifications:

• Proven experience as an Executive Assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Handle sensitive information and matters with the utmost discretion and maintain confidentiality at all times
• A positive attitude and willingness to learn
• Experience with project management and virtual assistant management is a plus
• Strong problem-solving skills when given little direction
• Possess a “no job too small” mindset towards work
• Demonstrated proactive approaches to problem-solving with strong decision-making capability

If you are a highly motivated and organized individual who thrives in a fast-paced environment, we encourage you to apply. Please submit your resume and cover letter

Job Type: Full-time

Pay: $30.00 - $45.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• No weekends

Experience:

• Microsoft Excel: 3 years (Required)
• Microsoft Powerpoint: 3 years (Required)
• Executive administrative support: 3 years (Required)

Ability to Commute:

• Littleton, CO 80120 (Required)

Ability to Relocate:

• Littleton, CO 80120: Relocate before starting work (Required)

Work Location: In person

Salary : $30 - $45