Bookkeeper

Bookkeeper Job Description

Position Title: Bookkeeper
Location: Integrity Insurance & Bonding Inc | Happy Valley, Oregon
Employment Type: Part-time (20-25 hours a week) – In Office

Position Overview

We are seeking a detail-oriented and organized Bookkeeper to join our independent insurance agency in Happy Valley, Oregon. The ideal candidate will manage our financial transactions, maintain accurate records, and ensure compliance with accounting standards. This role is critical in supporting the financial health of our agency, providing clear and timely reporting, and ensuring all financial operations run smoothly.

Key Responsibilities

• Accounting & Record Keeping
  • Maintain accurate records of financial transactions, including accounts payable, accounts receivable, and general ledger entries.
  • Reconcile bank accounts, credit card statements, and carrier commission statements.
  • Process payments and vendor invoices promptly.
  • Process manual and electronic deposits.
• Payroll & Employee Expense Management
  • Prepare and process bi-weekly payroll/monthly payroll, ensuring accuracy and compliance with state and federal regulations.
  • Track and reimburse employee expenses as needed.
• Financial Reporting
  • Prepare monthly, quarterly, and annual financial reports, including profit and loss statements, balance sheets, and cash flow statements.
  • Provide management with financial insights to support strategic decision-making.
• Carrier Commission Tracking
  • Monitor and reconcile carrier commission reports, ensuring all payments align with policy activity.
  • Address discrepancies with carriers as needed.
• Budgeting and Financial Planning
  • Assist in creating and managing annual budgets.
  • Track expenses to ensure they stay within budgetary constraints.
• Compliance & Tax Preparation
  • Ensure compliance with state and federal tax laws, including preparing and submitting tax forms such as 1099s.
  • Collaborate with external CPA’s for year-end tax filing.
• Administrative Support
  • Assist in maintaining vendor and carrier agreements.
  • Provide general administrative support to the agency leadership team as required.
• Other Miscellaneous Tasks – As Needed

Qualifications

Education & Experience:

• Associate’s degree in accounting, finance, or a related field (Bachelor’s preferred).
• Minimum of 2 years of bookkeeping experience, preferably in an insurance or service industry setting.

Technical Skills:

• Strong Microsoft Excel skills (including formulas and data analysis).
• Experience with agency management systems (AMS360) is a plus.

Other Requirements:

• Strong attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time-management skills.
• Ability to handle sensitive information with discretion.
• Strong communication skills, both verbal and written.
• Knowledge of insurance industry operations is a plus but not required.

Work Environment

• Office hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Small, collaborative team environment.
• Core Values: Work Hard, Play Hard, Grow & Give Back.

Benefits:

• • Employer Sponsored Simple IRA with employer match
  • Professional development opportunities

Integrity Insurance & Bonding Inc is an equal opportunity employer.