What are the responsibilities and job description for the Office Administrator position at Integrity Marketing Group?
Office Administrator
PHP Agency
Addison, TX
About PHP Agency
Founded in 2009, PHP Agency Inc. is a tech-enabled national field marketing organization (FMO) headquartered in Addison, Texas. With over 27,000 licensed agents nationally in 49 states and Puerto Rico, PHP’s agents have educated and served over 450,000 American families. PHP partners with leading insurance and annuity carriers and provides part-time or full-time opportunities to those seeking careers as life insurance agents. For more information, visit www.phpagency.com. PHP is a proud member of the Integrity Family.
Job Summary:
An Office Administrator is responsible for managing the day-to-day operations of an office, including tasks like scheduling meetings, coordinating events, managing office supplies, answering phone calls, welcoming visitors, maintaining filing systems, and ensuring smooth office workflows by implementing and communicating company policies; essentially acting as the central front of office point of contact for administrative tasks within the organization.
Primary Responsibilities:
Greet guests and employees daily at front desk
Maintain front desk policies and procedures manual
Tracking and reporting front door entry and exit activity including missing badge requests
Maintaining vendor relationships & ensuring contractual obligations and service level expectations are met
Managing facility access and security, coordinating catering arrangements for meetings, events
Monitor, order/stock, and maintain office supplies such as, but not limited to, key office areas, conference rooms, printers, kitchen and break areas
Track and organize expense reporting pertaining to role
Facilitate mail for inbound and outbound distribution
Daily communication with maintenance staff for building management and facility maintenance
Participate in training events and able to potentially travel for company events/initiatives where applicable
Primary Skills & Requirements:
2 Year degree preferred or 3 years of office management
Ability to trouble shoot, problem solve and follow-up effectively
Ability to adapt and be flexible
Comfortable in fast-paced work environments
Excellent communication skills and etiquette, both written and verbal
Strong interpersonal skills – building positive relationships with colleagues and stakeholders
Strong research, analytical skills, and proficiency with numbers
Strict attention to detail and accuracy
Uphold confidentiality where applicable
Proficient in Microsoft Word and Excel
Good time management and organizational skills
Bilingual Preferred: Fluency in both English and Spanish
High School Diploma Required
About Integrity
Integrity is one of the nation’s leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.
Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you’ll love, and we’ll love you back. We’re proud of the work we do and the culture we’ve built, where we celebrate your hard work and support you daily. Joining us means being part of a hyper-growth company with tons of professional opportunities for you to accelerate your career. Integrity offers our people a competitive compensation package, including benefits that make work more fun and give you and your family peace of mind.
Headquartered in Dallas, Texas, Integrity is committed to meeting Americans wherever they are — in person, over the phone or online. Integrity’s employees support hundreds of thousands of independent agents who serve the needs of millions of clients nationwide. For more information, visit Integrity.com.
Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.
