Finance Business Office Assistant

The successful candidate must have at least 2 years of experience in a responsible role handling the accounting aspects of a small business. Someone with administrative knowledge of Medicaid funding and Medicaid rules and regulations regarding Adult Care Homes is preferred. Must have Microsoft Office experience, with proficiency with Word and Excel. Excel knowledge is most important and knowledge of pivot tables is a plus. Excellent written and oral communication skills are essential. Would prefer someone with comprehensive knowledge of business office practices, including accounts receivable and accounts payable in an office setting.

• Responsible for accounts receivable and accounts payable and operational processes within the department. Assists in and ensures efficient and effective communication with other departments.
• Assisting in the prompt and timely filing of all admission’s financial documentation including SA applications, SSI payee notifications/applications, VA benefits, PCS referrals and any managed care related paperwork, etc.
• Responsible for all AR and collections for Hermitage.
• Ensures private pay residents are invoiced correctly and timely each month.
• Ensures AP invoices are processed at the community correctly and timely submitted to corporate for payment.
• Responsible for SmartSheet entries/posting of all monies received to residents, and ensures census, credit card, food purchase SmartSheets are completed to meet expectations and are correct.
• Resident fund related process to assure that cash is safeguarded and meets all State and company requirements.
• Partners with Administrator for the Hermitage community to provide continuity of services and responsibilities.

Summary

As a Finance Business Office Assistant, you will be integral to supporting the financial operations of the organization. Reporting to the Finance Manager, your role encompasses essential clerical and administrative tasks, leveraging your strong communication and organizational skills. You will utilize Microsoft Office, including Excel for data analysis and reporting, while also managing schedules and vendor relationships. Your experience in bookkeeping and payroll will enhance our financial processes, contributing to the overall efficiency of the finance team. Join us to make a significant impact in a collaborative and dynamic environment.

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative experience: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person

Salary : $14 - $16