What are the responsibilities and job description for the Front Desk Coordinator position at Intellectual Medicine?
Join Our Team at Intellectual Medicine!
Position: Front Desk Office Coordinator
Type: Full-Time
Location: Where functional medicine meets five-star service
We’re not your average doctor’s office—we’re a growing functional medicine and anti-aging practice helping people feel stronger, live longer, and stay vibrant. And we’re looking for someone who can greet patients with a smile, keep our front office running like a well-oiled (but naturally derived) machine, and thrive in a supportive, fast-paced environment.
If you're organized, proactive, and love the idea of being the welcoming face of a practice that’s changing lives—you might be exactly who we’re looking for!
What You’ll Be Doing:
- Welcoming patients and visitors with warmth and professionalism
- Answering phones, managing appointments, and helping patients navigate their care
- Creating and maintaining charts, packets, and other essential documents
- Typing reports, forms, and physician correspondence
- Keeping the front office tidy, stocked, and stress-free
- Collaborating with our clinical team and stepping in where needed
- Assisting with simple spreadsheets and staying ahead of administrative tasks
Who You Are:
- Friendly, professional, and customer-service obsessed
- Detail-oriented, organized, and able to multitask like a pro
- Great under pressure—and even better at staying calm and kind when things get busy
- Comfortable with confidential info and clear communicator
- Experience in a front desk, office, or medical setting is a big plus
- Bonus points if you love health, wellness, or functional medicine
Schedule:
- Tuesday – Friday: 8:30 AM – 5:00 PM
- Saturdays: 8:30 AM – 2:00 PM (rotating)
- *Sundays & Mondays off—hello long weekends!
Perks:
- Be part of a mission-driven team helping people live their healthiest lives
- Work in a beautiful, clean, and energizing environment
- Growth potential as we expand our services and offerings
- Feel good about what you do every day
Sound like a fit? We’d love to meet you.
Send us your resume and let’s chat!
Job Type: Full-time
Pay: $26.00 - $30.00 per hour
Expected hours: 36 – 40 per week
Benefits:
- 401(k) matching
- Employee discount
- Opportunities for advancement
- Paid sick time
- Paid time off
- Paid training
- Uniform allowance
Medical Specialty:
- Holistic Medicine
- Internal Medicine
Schedule:
- Day shift
- Rotating weekends
Work Location: In person
Salary : $26 - $30