What are the responsibilities and job description for the Executive Assistant position at Intelletec?
Our client is an expanding company in the mining industry, preparing for a Nasdaq Stock Market listing. As they enter this critical growth phase, they are seeking a highly organized and proactive Executive Assistant to the CEO to provide top-level support to the Chief Executive Officer, with additional assistance to other C-suite executives on an ad-hoc basis.
This role will be instrumental in ensuring the efficiency of executive operations, particularly in supporting investor relations and corporate governance as the company transitions into a publicly traded entity.
Responsibilities:
- Manage the CEO’s calendar, ensuring alignment with strategic priorities
- Coordinate meetings, including agenda preparation, follow-ups, and logistics
- Handle email correspondence and document requests on behalf of the CEO
- Support the CEO and executive team in investor relations activities, including preparing materials for investor meetings and earnings calls
- Assist with board meeting preparation, including compiling reports and coordinating logistics
- Draft and refine presentations, meeting notes, and key corporate documents
- Ensure compliance with corporate governance requirements in collaboration with legal and finance teams
- Provide ad-hoc support to other C-suite executives as needed
- Assist in travel planning and expense management
- Maintain confidentiality and handle sensitive information with discretion
Qualifications:
- Bachelor's degree or equivalent experience
- Proficiency in Microsoft Office Suite and other relevant tools
- Strong organizational and time-management skills, with the ability to manage multiple priorities
- Detail-oriented with excellent follow-through and problem-solving abilities
- Exceptional written and verbal communication skills
- Experience supporting executives in a publicly traded or pre-IPO company is a plus
- Understanding of investor relations, corporate governance, or financial reporting processes is an advantage
- Fluency in French is a plus
This is a unique opportunity to support the CEO of a company at a pivotal moment as it prepares for its Nasdaq listing. The ideal candidate will thrive in a dynamic, high-stakes environment, demonstrating flexibility, professionalism, and a proactive approach to executive support
Salary : $75,000 - $135,000
