Accounting Assistant

Accounting Assistant 

Our company was founded on the belief that our Associates are the key to success. As a growing leader in fire protection services, we offer numerous career advancement opportunities, industry training, and hands-on experience to help you achieve your professional goals. As we grow, so do you.

Summary:

As an Accounting Assistant, you will play an essential role in supporting the financial operations of our company. Your attention to detail, organizational skills, and knowledge of accounts payable processes will contribute to accurate and efficient financial transactions. 

Responsibilities:

1.    Accounts Payable:

• Process invoices, verify accuracy, and ensure timely payment to vendors.
• Match invoices with purchase orders and receiving reports.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and ensure compliance with company policies.
  

2.    Credit Card Reconciliation:

• Record and categorize credit card transactions in the accounting system.
• Obtain and verify supporting documentation for all credit card expenses.
• Assist in reconciling monthly credit card statements.
• Ensure compliance with company expense policies.
  

3.    Purchase Orders (PO):

• Generate and process purchase orders in accordance with company policies.
• Monitor outstanding POs and follow up with vendors and internal teams.
• Ensure proper coding and approval of purchases before processing.
• Maintain accurate records of Pos and assist in audits when required.
  

4. Financial Data Entry and Reconciliation:

• Enter financial data into the accounting system accurately and in a timely manner.
• Reconcile billing data with project contracts and budgets.

5. Reporting and Documentation:

• Generate financial reports and summaries related to construction projects.
• Maintain accurate and organized electronic and physical records.

6. Collaboration:

• Collaborate with project managers, construction teams, and customers to ensure accurate billing and compliance.

7. Miscellaneous Tasks:

• Perform other duties as assigned.
  

Qualifications:   

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience) (preferred).
• 1-3 years of experience in accounts payable or general accounting in the construction industry (required).
• Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite.
• Knowledge of accounting principles and financial regulations.
• Strong attention to detail and accuracy in data entry and financial calculations.
• Excellent organizational skills with the ability to manage multiple tasks.
• Effective communication skills for interacting with internal teams and customers.
• Ability to work independently and as part of a team to meet deadlines.
• Strong problem-solving abilities and proactive attitude.
• Self-Starter.
• QuickBooks experience (certified preferred).
• Discretion in handling sensitive financial and customer information.
  

Additional Requirements:

• Background Check
• Driver's License MVR
• Drug Testing

At our company, we take pride in fostering a supportive, empowering, and team-oriented environment. We challenge and appreciate our employees, offering opportunities for personal and professional growth. Our Associates are here for the long run—because we value and invest in them. We support charitable causes, conduct team-building exercises, and are committed to excellence in the fire protection industry.

Growth Opportunities and Benefits:

We take pride in fostering a supportive, team-oriented environment where Associates are empowered to grow and succeed. We offer:

• Competitive salary with a comprehensive benefits package.
• 401k with company match.
• Paid training and vacation time.
• Flexible scheduling options.
• Career advancement opportunities with industry-specific training.
• Support for continuing education and professional development.
• A company culture that values teamwork, innovation, and commitment to excellence.

Join Our Winning Team Today!

Are you an accounting assistant looking for an exciting new challenge? Whether you have a background in fire protection or are eager to learn, we want to hear from you! Join our team and be part of a company committed to excellence in Fire, Life, and Safety. Apply today!

Salary : $24