Archival Document Digitization Specialist

Position Summary:

The Archival Document Digitization Specialist will be responsible for handling, preparing, and digitizing historical and sensitive documents. This role involves operating equipment to produce high-quality digital images, ensuring proper organization and care of documents before and after scanning, and maintaining accurate records of digitized materials. Job site located in Hartford, Connecticut.

Key Responsibilities:

Document Preparation:

• Carefully handle archival documents, ensuring their preservation and protection throughout the digitization process.
• Review and organize documents into batches for scanning, removing staples, clips, and other bindings if necessary.
• Identify and flag any fragile or damaged documents requiring special handling.

Digitization:

• Operate and maintain scanning equipment, ensuring optimal performance and image quality.
• Perform quality checks on scanned images to ensure clarity, completeness, and proper orientation.
• Input metadata and index information as required for each document or batch.

Post-Scanning Activities:

• Reassemble and return documents to their original order and storage location.
• Ensure that all documents are properly labeled and securely stored after scanning.

Documentation and Reporting:

• Maintain detailed records of digitization activities, including scanned file logs and progress reports.
• Promptly report equipment malfunctions or document preservation concerns to the supervisor.

Compliance and Preservation:

• Follow established protocols for handling sensitive or confidential documents.
• Adhere to archival preservation best practices and organizational policies throughout the digitization process.
• Attention to cleanliness, organization and proper decorum is required. 

Qualifications:

Education:

• High school diploma or equivalent required; coursework in genealogy, family history, library science, or archival studies is a plus.

Experience:

• Experience handling historical or archival materials preferred.
• Familiarity with scanning equipment and digitization processes is an advantage.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Ability to handle delicate or fragile documents with care.
• Proficiency with basic computer software and digital file management, including Microsoft Office products.
• Good communication and problem-solving skills.
• Ability to work independently and meet deadlines.

Physical Requirements:

• Ability to lift and carry boxes of documents (up to 25 lbs).
• Manual dexterity to handle small tools and operate scanning equipment.
• Ability to sit or stand for extended periods while performing digitization tasks.

Work Environment:

This role primarily takes place in an office or archive setting. Occasional exposure to dust or aged materials may occur. 

How to Apply:

Interested candidates should submit their resume and a cover letter outlining relevant experience to [yvette@iimdirect], subject line: CT Hartford ADDS job