What are the responsibilities and job description for the Administrator position at Intelligent Weighing Technology?
About Us
Intelligent Weighing Technology is a trusted and growing industrial wholesale company, specializing in the master distribution of premium Swiss, Japanese, and Taiwanese laboratory and light industrial weighing and analytical instruments across the United States and Canada. With over 20 years of industry expertise, our Port Townsend, WA-based office and warehouse have earned a reputation for delivering high-quality products from reliable international brands. We maintain a large, readily available inventory, ensuring fast, efficient shipping across the contiguous United States. At Intelligent Weighing Technology, we pride ourselves on fostering a dynamic, supportive workplace culture that emphasizes collaboration, innovation, and professional growth.
Position Overview
We are seeking a Full-Time Administrator to join our team. This role is perfect for a motivated self-starter who thrives on variety and adaptability in a fast-paced environment. While prior experience with NetSuite ERP or other core business systems is an advantage, we’re happy to train candidates who demonstrate an ability and natural interst to easily pick up business systems.
Work Schedule:
Monday through Friday, 8:00 AM – 4:00 PM (part time possibly availiable to the right candidate, but ideally looking for full time person as we are growing).
Key Responsibilities
- Provide comprehensive administrative support to ensure smooth office operations.
- Use NetSuite ERP (training provided) for customer data management, data entry, and tracking.
- Perform basic bookkeeping tasks, including:
- Recording payments
- Creating invoices
- Managing purchase orders
- Conduct outreach calls to our 300 dealer network across the U.S. and Canada to update contact records and basic information.
- Handle basic customer inquiries and maintain accurate records (note: this is not a sales role).
- Organize and maintain office files and supplies to support an efficient workspace.
- Collaborate with team on operational improvements and special projects.
- Occasionally assist with warehouse-related tasks, such as inventory projects, coordinating inbound trucking, and providing necessary documentation or materials.
Qualifications
Experience:
- 2 years in an administrative or office management role.
ERP Systems:
- Familiarity with business ERP or CRM systems (e.g., QuickBooks, JobBOSS, SAP, Monday.com, HubSpot).
- Experience with NetSuite ERP is a plus as we are transitioning from QuickBooks Online to NetSuite by Oracle. Confidence and comfort with learning and using ERP systems are essential for this role.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Basic Accounting/Admin Knowledge:
- Experience with basic accounting tasks such as payment recording, invoicing, and purchase order management.
Attributes:
- Detail-oriented, organized, and adaptable with strong multitasking abilities.
- Excellent verbal and written communication skills.
- Able to move through many tasks in a day as this role is not geared for those looking to do the same thing day in and day out.
Why Join Us?
- Be part of a collaborative team in a dynamic, growth-focused environment.
- Receive hands-on training to develop valuable skills in ERP systems and administrative functions.
- Contribute to a company with over two decades of trusted industry experience.
To Apply:
Please send your resume and a brief cover letter highlighting your qualifications. We look forward to hearing from you!
Job Type: Full-time
Pay: $28.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Port Townsend, WA 98368: Relocate before starting work (Required)
Work Location: In person
Salary : $28