What are the responsibilities and job description for the Contract Administrator position at Intelliswift - An LTTS Company?
Job Title: Contracts Administrator
Duration: 9 Months
Location: San Rafael, CA
End-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures
Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation
Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool)
Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary
Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders
Acting as a liaison between , internal business partners, and outside vendors to facilitate contract execution
Building and maintaining relationships with internal business partners
Engaging with other functional areas within to assess and respond to contracting and requisition needs, obligations, and revisions
Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner
Prior experience in contract management required
Strong acumen for SAP/Ariba and Coupa/Spend Source platforms
Comfortability with ambiguity and navigating complex processes and systems
Ability to work autonomously and proactively, capable of troubleshooting and figuring things out
Detail-oriented: strong proofreading and editing skills
Strong computer skills in database management and document preparation (Word, PowerPoint, Excel)
Ability to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure
Strong written and verbal communication skills
Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers
