What are the responsibilities and job description for the Office Coordinator position at Intelliswift?
Duties : Job Description
POSITION SUMMARY : Receives visitors, provides general administrative support, and coordinates facilities for the Marlborough office.
ESSENTIAL FUNCTIONS :
Serves as the first point of contact for visitors to the office and general phone calls
Maintains orderly conference rooms, kitchen, and mail room with adequate supplies
Uses Outlook Calendar to schedule meetings and manages meeting room space
Sorts, distributes and handles incoming / outgoing mail.
Maintains US Government Client and FedEx machines
Coordinates and plans company social events
Administers business card ordering for certain employee groups
Directs Real Estate Management Company to assure proper cleanliness, room temperature, and maintenance
Acts as Fire Warden
Arranges meals and logistics for meetings and sales training
Orders assessments and references for the Sales candidates
Acts as vendor contact for : Real Estate Manager, FedEx, UPS, Konica Minolta and Client
Performs varied administrative tasks including scheduling meetings, making travel arrangements, collecting documents from employees
Regular attendance and timeliness is essential
Skills : QUALIFICATIONS :
Excellent verbal communication skills required
Proficient in MS Office (Word, Excel, and Outlook)
Strong customer service orientation and sense of confidentiality
Detail oriented and a multi-tasker
Education :
HS Diploma / GED and a minimum of 2 years' related experience
Languages :
English Read Write Speak
Skills : Required
- TRAVEL ARRANGEMENTS
- SCHEDULING
- CUSTOMER SERVICE
- MICROSOFT OFFICE
Additional
