Administrative Support Consultant

We improve lives

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About This Position

The Sanctions Committee is the second and final instance of the IDB Group’s anti-corruption adjudicative process, which deliberates on appeals against sanctions issued by the Sanctions Officer. The Sanctions Committee Secretariat is responsible for directing procedures, coordinating actions and providing general support in the adjudication of cases presented to the Sanctions Committee. This Secretariat has a leadership role in the management of the Sanctions Committee’s activities, requiring a high level of technical expertise and the provision of input to resolve complex technical problems in this area.

We are looking for a detailed-oriented and energetic Administrative Support Consultant. In this position, you will provide office management support services to the Sanctions Committee Secretariat under the supervision of the Executive Secretary.

What you’ll do

• Help with all administrative tasks such as processing payments to consultants and members of the Sanctions Committee and coordinating and organizing internal and external meetings.
• Make purchase plans for office supplies and take regular stock of inventory.
• Keep all supporting documentation related to costs and expenses.
• Keep updated the physical and electronic archives curated by the Secretariat, such as the Case Management System.
• Handle all logistical and administrative tasks related to issuing decisions, such as ensuring the consistency of prepared documents, making copies for each appellant, preparing folders and labels, verifying addresses, arranging courier services, and tracking documents shipments to ensure timely delivery.
• Prepare memos and other basic communications for the Sanctions Committee and the Sanctions Committee Secretariat.
• Prepare all administrative tasks for travel or missions, including managing hotel and tickets reservations, visa requirements and Travel Authorizations.
• Support and organize internal and external meetings, performing tasks such as preparing the agenda, drafting minutes, and monitoring agreed actions.
• Provide support for the preparation and logistical planning of a wide variety of meetings and events, including conferences in Washington DC and/or overseas, workshops, seminars, etc.
• Undertake other tasks and ad-hoc assignments, as assigned by the Executive Secretary.
  
  

Key skills

Focus on Clients

Learn Continuously

Communicate and Influence

Collaborate and Share Knowledge

Innovation and Creativity

What you'll need

• Education: Technical studies or associate degree or equivalent in Administration, Administrative Assistant, Accounting, Law, or related fields.
• Experience: Less than 2 years of relevant experience.
• Languages: Proficiency in Spanish or English, spoken and written, is required. Both languages knowledge is preferable.
  
  

Requirements

• Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents.
• Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
  
  

Type of contract and duration

• Type of contract: International consultant Full-Time
• Length of contract: up to 18 months.
• Work Location: Headquarters (Washington, D.C), On Site.
  
  

What we offer

The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:

• A competitive compensation package.
• Leaves and vacations: 2 days per month of contract gender- neutral parental leave.
• Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
• Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
• We offer assistance with relocation and visa applications for you and your family when it applies.
• Hybrid and flexible work schedules.
• Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
• Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
• Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
  
  

Our culture

At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.

Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.

Our Human Resources Team reviews carefully every application.