What are the responsibilities and job description for the Front Office Administrative Support Consultant position at Inter-American Development Bank?
We improve lives
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
The Infrastructure and Environment Sector (INE) Front Office provides technical and operational support on a variety of areas, such as: monitoring of the department's work program, pipeline, portfolio, operational and knowledge indicators; managing the preparation and execution of the budget; providing statistical reporting and presentations on different operational and corporate issues; preparing and administrating consulting contracts as well as managing human resources processes, technical cooperation issues, among other activities.
About This Position
We are looking for a detail-oriented and organized professional to join the Front Office team within the Infrastructure and Energy Sector (INE). This role will provide essential administrative support to ensure the smooth operation of the team, contributing to the sector’s efficiency and effectiveness. You will work with the Front Office team which is part of the Infrastructure and Energy Sector (INE).
What you’ll do
Payments
The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About The IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow Us
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
https://twitter.com/the_IDB
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
The Infrastructure and Environment Sector (INE) Front Office provides technical and operational support on a variety of areas, such as: monitoring of the department's work program, pipeline, portfolio, operational and knowledge indicators; managing the preparation and execution of the budget; providing statistical reporting and presentations on different operational and corporate issues; preparing and administrating consulting contracts as well as managing human resources processes, technical cooperation issues, among other activities.
About This Position
We are looking for a detail-oriented and organized professional to join the Front Office team within the Infrastructure and Energy Sector (INE). This role will provide essential administrative support to ensure the smooth operation of the team, contributing to the sector’s efficiency and effectiveness. You will work with the Front Office team which is part of the Infrastructure and Energy Sector (INE).
What you’ll do
Payments
- Process and administer payments from INE Divisions and Front Office, (SAP/Convergence/BPP portal, etc.) such as Non-PO invoices, Letters of Agreement, and Letters of contribution.
- Ensure payments are paid and follow up with FIN if any problem arises.
- Act as SAP allocator back-up and perform accounts payable functions.
- Aide in the documentation and coordination of consultant and consulting firms hires for the Front Office.
- Submit CW contracts in SNOW as initiator for INE Front Office, and CW amendments for Sector’s divisions.
- Track the process of preparation of contracts, amendments, payments and respond to inquiries from the divisions.
- Maintain INE tracking list of payments, contracts and amendments on a weekly basis.
- Coordinate logistics for meetings & workshops such as invitations, announcements, conference room, catering, video conferences, equipment, etc.
- Support INE Sector in the vendor creation and registration in BPP for event guests.
- Guide on how to solve inquiries about policies, procedures, and systems according to Bank's policies and procedures.
- Act as back-up for shopping carts in Fiori according to internal guidelines, and other duties as needed.
- Education: Bachelor’s degree or equivalent.
- Experience: two (2) years of relevant professional experience or the equivalent combination of education and experience. At least 2 years of relevant experience and Knowledge of Microsoft office suite, Acrobat. Knowledge of SAP, Service Now, EZ-Share, Convergence, and Bank applications is highly desirable.
- Languages: Fluency in English and Spanish. Requires excellent written and oral communication skills in English and Spanish.
- Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependent.
- Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
- Type of contract: International Consultant Full-Time.
- Length of contract: 12 months.
The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include:
- A competitive compensation package.
- Leaves and vacations: 2 days per month of contract gender- neutral parental leave.
- Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance.
- We offer assistance with relocation and visa applications for you and your family when it applies.
- Hybrid and flexible work schedules.
- Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.
- Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for all employees.
- Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, and others.
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About The IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
We work to improve lives in Latin America and the Caribbean. Through financial and technical support for countries working to reduce poverty and inequality, we help improve health and education and advance infrastructure. Our aim is to achieve development in a sustainable, climate-friendly way. With a history dating back to 1959, today we are the leading source of development financing for Latin America and the Caribbean. We provide loans, grants, and technical assistance; and we conduct extensive research. We maintain a strong commitment to achieving measurable results and the highest standards of integrity, transparency, and accountability.
Follow Us
https://www.linkedin.com/company/inter-american-development-bank/
https://www.facebook.com/IADB.org
https://twitter.com/the_IDB
