Accounting Assistant

Job Summary:

Assists in the preparation of accurate accounting records for the Company. This is a responsible nonsupervisory position. Duties include performing a variety of complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records.

Position reports to the Accounting Director.

Essential Functions:

· Prepares payroll and vendor checks; makes routine cost distributions; posts subject accounts.

· Prepares and posts accounting documents into accounting/payroll system, such as requisitions, timesheets, expense accounts and related operating reports.

· Answers phone, greets and directs visitors to appropriate departments; records incoming/outgoing mail

· Scans, files and maintains clerical records and reports that are pertinent to accounting and payroll operations. Prepares files for new fiscal year and audit.

· Maintains original Board of Directors records.

· Coordinates and sets up training, executive level meetings, and ITC sponsored events as directed by the Executive Director or Board of Directors.

· Assists in taking physical inventory.

· Maintains Vending records, inventories, and reconciles cash daily.

· Makes bank deposits and other errands as assigned.

Additional Responsibilities:

· Checks records and reports for clerical accuracy and conformance to departmental procedures in absence of the Accounting Director.

· Performs secretarial and other duties as assigned.

· Prepares summary of cost information for Accounting Director’s use in preparing financial statements/reports.

Knowledge, Skills and Abilities:

· Knowledge of bookkeeping theories, practices and accepted office procedures.

· Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations, basic knowledge of computerized accounting/payroll systems and software, banking software, copier/scanner, calculator by touch, fax machine and phone system.

· Ability to understand and follow complex oral and written instructions.

· Ability to prepare and file records in a systematic, neat, legible manner, with particular attention to detail.

· Ability to establish and maintain effective working relationships with co-workers, supervisors, officials and the general public.

· Ability to prioritize workload to meet deadlines.

Education, Experience and Skills Required:

· Bachelor’s degree in accounting, or equivalent experience.

· Basic understanding of generally accepted accounting principles.

· Experience with MIP Fund Accounting software (Payroll/Accounts Payable) preferred.

· Demonstrated competence in procurement, administration and management of federal programs and grants.

· Comprehensive knowledge in administering federal programs according to agency guidelines, as well as proficient verbal and written communication skills.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $20 - $25