What are the responsibilities and job description for the Administrative Assistant - Fulltime position at Interactive College of Technology?
Job Details
Description
We are looking for an Administrative Assistant for the Marketing Department of Interactive College of Technology. The candidate would work with C-level decision makers as well as the whole marketing team. They will get an look into how the business operates and will be an important part of the data collection and analysis that keeps the organization running.
Interactive College of Technology, an accredited for-profit 2-year degree granting institution teaching Vocational ESL and Career Programs to in-demand occupations. Our mission is to educate and train success-driven men and women so they are able to find, obtain, and keep better jobs, attain a better life and be productive citizens of the world.
Primary Responsibilities:
Provides support and administrative assistance to the designated department(s). Specific duties and functions are based on the campus/department structure and composition. Interacts with faculty, students, and guests in a professional manner. Completes assigned tasks in a timely manner, while maintaining an excellence in quality.
Specific Responsibilities:
1. Assists manager(s) in ensuring an effective student management program is in place with all relevant department members. Compiles reports on a daily, weekly, monthly, and annual basis.
2. Assists the department(s) and campus with pre-registration and registration process as needed and requested. Makes customer service a priority at all times.
3. If applicable, prepares information packets for new students and those crossing over between semesters.
4. Prepares agendas and records of meetings (minutes) and distributes the information timely and as appropriate. This includes faculty meetings. Maintains confidentiality at all times.
5. Assists the manager(s) in preparing new team member information. Collects and routes information and documentation to other departments within the campus.
6. Completes any filing, document preparation, or other duties as deemed necessary for the day-to-day operation of the department(s). This may include compiling reports and data that will be submitted to regulatory bodies.
7. In the absence of the department manager, assists in taking messages and finding solutions to any questions or matters that may arise.
8. Performs other duties as may be assigned.
*Note: Depending on the size and composition of the campus or department(s), there may be specific tasks that will be assigned as needed and appropriate.
Qualifications
Minimum Qualifications:
Strong oral and written communication skills. Proficiency with Microsoft Office Suite. Well organized, follows through assigned tasks with minimal supervision. Conducts all activities in a professional manner and ensures the department(s) is represented in a positive manner at all times.
Qualified candidates should have competency in Microsoft Office 365 including Word, Excel, and calendar maintenance as well as experience in planning and coordinating meetings, file maintenance, and other administrative duties as assigned.
