What are the responsibilities and job description for the Executive Assistant position at Interface AI?
What you will do:
- Build and support relationships throughout the organization to support, coordinate and manage happenings related to all CEO/organizational initiatives as needed.
- Schedule meetings and conference / Video calls: Coordinate correspondence, send calendar invitations, maintain meeting agendas, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary).
- Maintain the CEO’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Arranging of personal tasks and coordination with personal calendaring will also be required.
- Monitor the CEO’s email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved.
- Anticipate executive’s needs: Be extremely knowledgeable of individual preferences and expectations, and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for customer meetings, handouts, and presentations for meetings and conferences.
- Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and any additional needs
What you will bring:
- 3 years of prior experience supporting C suite level employees
- Must be proficient in all G Suite applications
- Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways.
- Outstanding written and verbal communication skills
- Exceptional ability to ruthlessly prioritize and have a bias for action
- Exceptionally organized with keen attention to detail
- Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building
Compensation
- Compensation is expected to be between $100,000 - $150,000. Exact compensation may vary based on skills and location.
What We Offer
- 💻 Remote First Policy
- 🏥 Medical/Dental/Vision Insurance
- 🏝 PTO & Holidays
- ✨ Life Insurance
Salary : $100,000 - $150,000
