What are the responsibilities and job description for the Production Coordinator position at Intermedia Advertising?
Production Coordinator
Overview of Job Function:
We are seeking a skilled and detail-oriented Production Coordinator with a minimum of two years of experience in the advertising or entertainment industry to join our creative team. In this role, you will play a key part in supporting the production of advertising campaigns, ensuring projects run smoothly from concept to execution. The ideal candidate is organized, resourceful, and has a passion for the fast-paced world of advertising production.
Responsibilities:
- Point of contact for production team members.
- Update and distribute weekly Production Status Reports.
- Assist with location sourcing and renting for upcoming shoots.
- Organize and code receipts for monthly reconciliation reports.
- Set up meetings.
- Data logging.
- Asset tracking.
- Own the organization, setup, and operations of AirTable.
- Organize the producer's calendar.
- Note-taking during meetings and distribution.
- Set up site visits.
- Keep files/paperwork organized.
- Attend and run production staff meetings.
- Keep the production office clean and organized.
- Distribute via mail products to potential testimonials.
- Manage e-mails and phone calls.
- Support the team by scheduling appointments, and handling contacts.
- Create and schedule conference calls with production and studio personnel through various stages of production.
- Act as the day-to-day liaison/first point of contact for Editorial and Post on all shows.
- Facilitate delivery of features including QC and approving masters.
During Production Shoots:
- Create and distribute call sheets, scripts, and shooting schedules.
- Help direct cast/crew to appropriate parking and set up areas.
- Handle cast and crew lunch orders.
- Organize craft services.
- Work with rental houses to procure the necessary equipment.
- Hire, manage, and oversee Production Assistants while on set.
- Ensure the AE has everything the client needs while on set, coffee runs, special food orders, etc.
- Work with homeowners/site owners on day of shooting to ensure internal and external parties are on the same page.
- Do final walkthroughs and take photos on set to ensure everything was returned to its appropriate location and nothing was left behind.
Qualifications:
- 2 years of experience as a production assistant or in a similar role within the advertising or media industry.
- Ideal Candidate will have knowledge of production workflows, including pre-production, on-set, and post-production processes.
- Excellent organizational and multitasking skills, with attention to detail.
- Proficiency in production management tools and software (e.g., Google Workspace, Airtable, or similar).
- Ability to work under pressure in a fast-paced environment and meet tight deadlines.
- Exceptional communication and interpersonal skills, with a team-oriented attitude.
- Familiarity with advertising standards and industry best practices.
Preferred Skills:
- Basic understanding of video editing and graphic design software (e.g., Adobe Premiere, After Effects, Photoshop).
- Experience with budgeting and expense tracking.
- Passion for creative storytelling and advertising trends.
What We Offer:
- Opportunities for professional growth and development.
- A collaborative and creative work environment.
Work Environment:
- Ability to work extended hours including evenings and weekends.
Additional Requirements:
- Wage & Hour Status - Nonexempt.
Job Type:
- Full-time.
Competitive Salary & Benefits:
- $50,000 - $55,000.
Benefits:
- Amazon Pharmacy
- Aflac
- Dental insurance
- Disability insurance
- Health insurance (PPO & HMO options)
- Flexible Spending Account (FSA)
- Life insurance/AD& D (Group & Voluntary)
- Paid Time Off
- Sick Days
- Vision insurance
COVID-19 considerations:
- InterMedia Group of Companies have a mandatory vaccination policy.
EOE - Diversity:
Equal Opportunity Employer. IMGC is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.
About Intermedia Advertising:
For the past 50 years, InterMedia has been a leader and prime innovator in direct marketing. We’re at the top of the direct marketing industry because we have blended proprietary and traditional resources to produce direct marketing campaigns that reliably provide a healthy return on our clients’ advertising investments. InterMedia always provides exceptional media efficiency, results-oriented creative, cutting-edge analytics and research—combined with a thorough dedication to client service.
Salary : $50,000 - $55,000