What are the responsibilities and job description for the SENIOR ADMINISTRATIVE ASSISTANT - TS / SCI CI POLY - CHANTILLY, VA - $125,000 position at Intermedia Group, Inc.?
Intermedia Group has the following open position with our client :
JOB TITLE : Senior Administrative Assistant - TS / SCI CI Poly
LOCATION : Chantilly, VA
CLEARANCE : TS / SCI w / CI Poly
TARGET COMPENSATION : $125,000
Personnel at this level shall be able to perform all of the tasks and demonstrate the desired skill sets of both an Entry and Intermediate Level Administrative Assistant. Senior Level Administrative Assistant tasks and desired skill sets shall also include the following :
Tasks :
Draft and / or provide critical / final review of correspondence
Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports
Build briefing packages and present information
Analyze metrics and provide summary to senior management
Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates
Maintain an efficient office environment to include assisting in the ordering of supplies / equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
At a minimum, provide BPO / ODIR coverage during core business hours from 0800 to 1700
Maintain a schedule of appointments for a manager or office
Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
Coordinate with DNI / USD(I), internal NRO Directorates / Offices, and others to schedule meetings with principals
Coordinate visitor requests, parking, and catering requests with NRO / ODIR, Protocol, Security, and other impacted offices
Maintain / create and distribute contact cards for BPO leadership
Greet and escort visitors
Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications / documents
Arrange for the delivery of outgoing mail / packages with the mailroom
Prepare travel / training arrangements and process travel / training accounting / vouchers for the program office
Perform research and retrieve information from databases and other resources
Attend meetings, events, and forums as requested by BPO leadership
Manage TIER actions; assign to the appropriate divisions or branches, follow-up and provide status reports, coordinate responses in a non-conflicted manner for senior management review, and participate at NRO-wide TIER meetings.
Administer the BPO online data repository tool, developing, editing and managing SharePoint websites
Coordinate training requirements and related events for BPO offices SharePoint POCs
Coordinate and process Freedom of information Act (FOIA) requests and the publication review process on behalf of BPO
Required
Clearance : Active TS / SCI w / CI Poly
Education : High School Diploma or GED equivalent
Relevant Experience : 7 years
Desired Skill Set
Demonstrated experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance.
Detail-oriented
Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience
Ability to participate productively as a contributing member in a team environment
Strong interpersonal skills
Ability to be discreet and maintain confidentiality
Proficient in the use of Microsoft Office and standard computer applications
Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly
Experience with protocol and precedence; NRO / IC / DoD structure, regulations, directives, and policies
Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance
Extensive knowledge of NRO / IC / DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles
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If you are interested in pursuing this opportunity, please respond back and include the following :
MS WORD Resume
required compensation.
Contact information.
Availability
Upon receipt, one of our managers will contact you to discuss the position in full detail.
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