Sr Administrative Associate - TS SCI CI Poly - Chantilly - to $120,000

• The Senior Administrative Assistant shall provide coverage until 1700 (5PM)
• The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.
• Shall provide office support and Front Desk coverage handling traveler correspondence and walk-in questions.
• Shall provide support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes.
• Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions.

• Draft and/or provide critical/final review of correspondence.
• Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.
• Build briefing packages and present information.
• Analyze metrics and provide summary to senior management.
• Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates.
• Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
• Maintain a schedule of appointments for a manager or office.
• Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.
• Coordinate to schedule meetings with principals.
• Coordinate visitor requests, parking, and catering requests
• Maintain/create and distribute contact cards for leadership.
• Greet and escort visitors.
• Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications / documents.
• Arrange for the delivery of outgoing mail/packages with the mailroom.
• Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.
• Administer the online data repository tool, developing, editing and managing SharePoint websites.
• Coordinate training requirements and related events for offices SharePoint POCs
• Coordinate and process Freedom of information Act (FOIA) requests and the publication review process
• Recommend innovative processes to improve the efficiency and effectiveness of the office.
• Compose written communication in response to complex customer queries.
• Prepare routine status reports and track office-related metrics.
• Manage routine website content updates and coordinate more complex website changes with webmaster.
• Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.
• Maintain and update the Records Management Plan
• Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)

• Clearance:  Active TS/SCI w/ CI Poly
• Education:  High School Diploma or GED equivalent
• Relevant Experience:  7 years

• Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
• Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
• Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles

• MS WORD Resume
• required compensation.
• Contact information.
• Availability

Salary : $110,000 - $120,000