Accounts Payable Supervisor – Cruise/Tour

Overview

Join the Xanterra Travel Collection team:

Xanterra Travel Collection is a premier group of travel and leisure businesses with a focus on sustainability and exceptional service. Headquartered in Greenwood Village, Colorado, we operate iconic properties and services in stunning locations worldwide, including lodging, food and beverage, Windstar Cruises, short-line railroads, and adventure travel. We are dedicated to creating unforgettable experiences for our guests and providing transformative career opportunities for our team members.

Job Summary:

The Accounts Payable Supervisor – Cruise/Tour will be the second level support for field and Corporate Accounts Payable staff. This position will partner with vendors and Accounts Payable department to ensure timely processing of invoices and payments. This position will supervise AP processing team focused on the company’s cruise and tour business invoices.

Responsibilities

• Oversee AP Processors’ workload and priorities to ensure vendors are paid timely and accurately. Assist with invoice and processing during high volumes and when staff are out of the office.
• Provide second level support to properties (CloudSuite AP support), vendors (invoice), and employees (expense reports and invoice processing).
• Process, or approved when processed by staff, monthly journal entries to accrue standard expenses not paid in the current fiscal month and miscellaneous reclass entries when needed.
• Process or supervise the process of entering wires into the CloudSuite AP system timely and accurately. Review monthly Cash Reconciliations to ensure all wires processed.
• Prepare and/or review various monthly reconciliations. Ensure reconciliations are prepared, reviewed timely, and reconciling differences are resolved. 
• Review invoices completed by AP processors, including review sales and use tax compliance.
• Manage outstanding checks for uncashed payments received from Vendor Specialist to ensure resolution prior to being escheated to State.
• Conduct Sales & Use tax training for employees on a regular basis.
• Understand details of processing fx invoices and payments to ensure accurate gain/loss reporting.

Qualifications

KNOWLEDGE, SKILLS & ABILITIES:

• Intermediate Microsoft Excel and Word
• Excellent interpersonal and communication skills
• CloudSuite software experience a plus
• Prior experience with sales/use tax compliance

EDUCATION & EXPERIENCE:

• 4-6 years previous related experience, including 1-2 years of supervisory experience

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:

• Office Environment

OTHER DUTIES:  Please note that job descriptions are not intended to be an exhaustive list of all duties and responsibilities associated with the job.  Other job-related duties and responsibilities may be assigned from time to time.

WORK LOCATION: Flexible work schedule and hybrid schedule.

TRAVEL REQUIRED: N/A

COMPENSATION: The salary range for this position is $55,000 to $70,000.  

BENEFITS: For full-time employees, Xanterra offers a comprehensive benefits package including: Medical, Dental & Vision; HSA & FSA; Life & Disability; Accident, Hospital & Critical Illness; Pet Insurance; PTO and paid Holidays; 401(k) with Company Match; Employee Assistance Plan; Education Assistance; RTD-Denver transit pass for in-office employees, and Employee Discounts & Travel Deals.

EEO: Xanterra Travel Collection is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.