Purchasing & Logistics Coordinator

Overview

Awarded World’s Best Small Ship Cruise line, Windstar Cruises is known for intimate yacht style experience and unique voyages to the world’s best small ports and hidden harbors. Its three sailing yachts and three all-suite yachts carry just 148 to 342 guests and cruise around the world.

Our Mission: We imagine and deliver personalized and immersive experiences 180 degrees from ordinary

Our Vision: Enriching people’s perspective through inspired travel

Our Values: Welcoming, Innovative, Now, Discipline, Serve, Teamwork, Authentic, Responsible

The Purchasing and Logistics Coordinator conducts procurement, purchasing and logistics activities to ensure timely fulfilment of all food, beverage, hotel, and medical supplies required by company vessels at established global ports and dry dock projects. Complete daily assignments in a timely and service-driven manner.

Responsibilities

• Manage global loading schedule and fulfilment of all food, beverage, and hotel provisions for assigned vessel(s) • Lead sourcing initiatives for assigned commodities within regional markets to source, negotiate and award market bids; providing regional guest experience, charter requirements, theme cruises and other special requests as assigned• Manage vessel quality & discrepancy reporting, reconciling financials within established voyage period, coordinating corrective measures with vendors and vessel staff for assigned vessel(s)• Manage order to delivery process for all purchase orders including vendor confirmation, delivery to consolidator, invoice pricing & specifications match prior to loading. Finalize validation and vessel receiving within 72 hours of delivery for assigned vessel(s) • Process all vendor invoices, submitting to Accounts Payable as per defined process and within vendor terms; maintain detailed voyage files with auditable documentation• Engage and direct worldwide logistics partners and third-party logistics providers• Assist with adherence to published loading and consolidation schedule for all ships & all markets, including periodic schedule loading to systems of record• Coordinate logistics for vessel deliveries to ensure on-time delivery per approved loading schedules• Recommend shipping methods, routing, carriers to meet necessary parameters, and costs • Manage accurate counts and reporting for Windstar owned inventory at all locations• Manage and reconcile monthly freight invoices per vessel, per voyage within accounting guidelines• Manage and track vessel landings per approved process and best practices• Plan and execute additional projects as assigned by supervisor• Deliver best in class service to all stakeholders and lead with a servant’s heart

Qualifications

• Bachelor’s degree in business or related field, and a minimum of 3 years of direct purchasing experience in the food & beverage and/or hospitality industries• Advanced skills with the Microsoft office suite, especially Word, Excel, purchasing/inventory tracking software and Smartsheet. MXP system knowledge preferred• Strong negotiation skills and experience in competitive bid process• Exceptional communication and interpersonal skills with diverse audiences • Ability to work independently under pressure and manage multiple priorities in a fast-paced environment• Cruise line or hospitality industry experience preferred

EEO: Windstar is committed to a diverse and inclusive workplace.  We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.