Program Associate, ISPI

Overview :

IBTCI is currently seeking a Program Associate for our ISPI practice. The Program Associate will support and coordinate financial, recruitment, onboarding, administrative, and logistics for ISPI projects. The incumbent will also support ISPI growth strategy research and business development efforts.  This position is based in IBTCI’s home office located in Vienna, VA (currently in Hybrid mode, going to office twice a week).

Responsibilities

Essential Duties / Tasks and Responsibilities :

The Program Associate assumes primary responsibility for the following tasks and activities :

Project Support and Coordination

• Support long- and short-term assignment planning in coordination with and direction from the ISPI Project Manager for Research and Institutional Support Services Activity (RISSA), Latin America & the Caribbean Bureau for Institutional Support Contract (LAC BISC), Global Health Training, Advisory, and Support Contract (GHTASC), and / or any new institutional support contracts as needed.
• Participate in the assignment planning process, which includes refining scopes of work and cost estimates, developing implementation timelines, etc. in coordination with the ISPI Project Manager.
• Review CVs of qualified and available long- and short-term candidates identified through Talent Acquisition for open contract personnel positions, rank top candidates, and participate in interviews of potential contract staff and consultants.
• Coordinate preparation of employment and consulting agreements and modifications.
• Support onboarding and orientation of long- and short-term contract personnel.
• Liaise with other IBTCI departments, such as talent acquisition, to respond to contract personnel and assignment requests.
• Update all the ISPI project trackers to ensure timely and high quality support and tracking of all tasks and contract personnel.
• Maintain regular communication with contract personnel to ensure that IBTCI staff and consultants receive the support needed to excel in their work.
• Secure United States Agency for International Development (USAID) approval through prime contractor on IBTCI employee and consultant travel.
• Assist with logistics including but not limited to flight and lodging reservations.
• Track expenditures and carefully monitor overall award level budgets in coordination with the ISPI Project Manager.
• In collaboration with the Project Manager and Accounting Department, support internal project financial reporting and systems.
• Support the ISPI Project Manager in the following : Review monthly costs (invoices, etc.).Assist in the development of cost projections.Prepare Short-Term Technical Assistance (STTA) assignment budgets and track assignment burn rate.
• Monitor and track STTA assignment progress.
• Support timely and orderly assignment-related closeout.
• Ensure completion of consultant performance survey forms.

Business Development

Qualifications

Minimum Requirements :

Education : Bachelor’s degree in international affairs, business administration, or related field required.

Preferred   Knowledge, Skills and Abilities :

Working Environment : Work is typically performed in an office environment. Currently the company is allowing for hybrid work in the District of Columbia, Maryland and Virginia (DMV) area. This can be updated by the company.

Physical Requirements : This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility : This position does not have supervisory responsibilities.

Travel :  International travel possible and may include travel to fragile and / conflict-prone zones.

Work Authorization : Candidate must be authorized to work in the ; Visa sponsorship is not available for this position.

Pay Transparency Statement : We are dedicated to ensuring a thoughtful, compliant, and equitable approach to employment compensation. Our commitment includes conducting a comprehensive salary analysis that considers individual skill sets, qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is 44,625 to 57,750 USD annually.

Benefits (Applicable to Employees only, eligibility may vary for part-time employees) :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $44,625 - $57,750