What are the responsibilities and job description for the Administrative Assistant position at International Construction Services Inc.?
We are a growing construction company looking for a full-time Administrative Assistant to join our team. The perfect candidate will be highly motivated, self-driven, and reliable. All experience levels are welcome to apply.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute emails, correspondence memos, letters, faxes,
and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Skills
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Education:
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Experience:
- Customer service: 1 year (Preferred)
- Construction: 2 years (Preferred)
- Proficiency with QuickBooks – (Required)
- Play Soccer – (Preferred, but not required)
Language:
- Spanish (Preferred)
Work Location: In person
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $17 - $22