Accounting/HR Assistant

Position: ACCOUNTING ASSISTANT

Reports to: Chief Financial Officer

Status: Hourly, Non-Exempt

Job Description

Job Summary:

The Accounting Assistant, with a focus in Accounts Payable, will prepare and maintain financial records, and other related financial activities that include monitoring the outflow of capital for the company for Operating Expenses.

Primary responsibilities:

• Ensure the integrity of the Accounts Payable Module by coding Accounts Payable invoices properly and obtaining the appropriate manager approval on all invoices.
• Input invoices in Accounts Payable for all noninventory items including matching invoices to the Purchase Orders and Receiving Documentation, as appropriate.
• Record all Autopayment for all Operating Expenses.
• Prepare and distribute vendor payments on an efficient and timely basis; including processing recurring payments as scheduled.
• Maintain integrity of vendor system and paper files; including 1099 data and no duplication of vendors in the system.
• Audit all employee expense reports to ensure compliance with Corporate Travel Policy. Prepare Disallowance Notices and email them to the employee with a copy to their direct supervisor when necessary.
• Monitor American Express Corporate Card and BB&T Corporate Card activity by entering all activity in the Accounting System weekly to assist with each Credit Card Reconciliation. Report any questionable charges to the CFO in a timely manner.
• Reconcile all store level petty cash bank accounts on a monthly basis and record entries as needed.
• Prepare recurring and correcting journal entries as needed.
• Process and distribute 1099s at year end. Address vendor questions and file corrections as needed.
• Ensure the integrity of the Corporation by developing and documenting accounting procedures and internal controls in all processes. Create process improvements.
• Assist with requests from auditors for year end audits.
• Special projects such as system conversions, budget setup in system, research and problem resolutions, assist other accountants and others projects as needed.
  
  

Qualifications:

• Strong problemsolving and interpersonal skills.
• Selfstarter with strong time management skills.
  
  

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.