What are the responsibilities and job description for the Mailroom Associate position at International Fellowship of Christians & Jews, Inc?

Job Description

Salary Range : $40,000 to 50,000 Annually

Chicago-Onsite) The purpose of the Mailroom Associate is to ensure the fulfillment of donor mailings and shipments on behalf of The Fellowship. This includes ensuring shipping and receiving all packages are done efficiently and in a timely manner. The Mailroom Associate is also responsible for the preparation of donor mailings as a fundraising source for the organization. This position will work in tandem with the Fulfillment Manager to meet the teams’ goals and metrics as it relates to donor mailings. This position is based in our headquarters located in downtown Chicago.

We are seeking an individual with a high school diploma or equivalent. Associates degree is preferred. Minimum of 1 year mailroom experience using postal meters, mail inserters, and other industrial scale mailroom equipment as well as processing online mailing options is required. Experience with online and manual fulfillment and packaging of orders is required.

Essential Job Responsibilities Include :

Mailing and Distribution :

Print the daily letters, receipts, fulfillment and premium orders daily.
Prepare letters for the Donor Fulfillment Machine Operator to insert for final envelope and postage application via the meter.
Assists other departments within the organization on special mailings.
Serve as the primary backup for initial setup of letters for processing.
Receive and complete department shipping requests via USPS, Fed Ex, or UPS daily.
Sort and distribute incoming and outgoing postal and courier mail.
Works with Donor Fulfillment Manager to review and assess all departmental daily workflows and provide suggested solutions to improve accuracy and efficiency.

Inventory :

Monitors immediate Donor Fulfillment inventory related to mailroom and fulfillment replenishes supplies as necessary in tandem with Mailroom Manager.

Verifies that all incoming and outgoing items are properly marked and inventoried.

Technical Skills & Abilities :

Ability to type a minimum of 25 wpm.

Basic to intermediate skills with MS Word, MS Excel, Internet and Intranet.

Functional knowledge of industrial scale mailroom equipment.

Good oral and written communication skills.

Excellent customer service skills necessary to effectively interact with internal and external customers.

Strong attention to detail.

Self-starter with the ability to work independently and with a sense of urgency.

An ability to handle multiple duties with interruptions in a fast-paced environment while maintaining accuracy, focus, and high level of service.

Strong team player willing to assist team members as needed or requested.

Lift boxes between 30-50 pounds.

T he Fellowship is an organization of bridge builders whose vision is that Jews and Christians will reverse their 2,000-year history of discord and replace it with a relationship marked by dialogue, understanding, respect and cooperation. Together we are able to help more than a million Jews in need each year. Our success is built on a culture that celebrates the differences in who we are, what we have experienced, and how we think.

Experience all The Fellowship has to offer and make an impact in a global nonprofit. We offer medical, vision and dental, retirement saving, paid time off and many other benefits. We are located on Wacker Drive, across from the Chicago Riverwalk. Please submit your resume and salary requirements.

Key words : Mailing, Shipping, Inventory

We are an equal opportunity employer (EOE).

Salary : $40,000 - $50,000

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