What are the responsibilities and job description for the Administrative Assistant position at International Justice Mission?
Who We Are
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Assistant.
The Administrative Assistant provides administrative, logistical and project support to the Employee Experience team. This position will also be assigned various projects within the team in accordance with need and priority. This position is responsible for assisting in the prioritization, execution, and successful completion of all assigned ongoing and discrete projects within the division.
This position requires a detail oriented and adaptable demeanor, with the ability to prioritize and remain organized to deliver excellence.
This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to the Director, Signature Events, North America and is only available for candidates with the right to work in the US.
Responsibilities
Events and Logistics:
Responsibilities related to event planning, conceptualization, and logistical arrangements for execution of internal and external events.
Support events as needed including orientation, prayer retreats, trainings and/or other events that arise.
Ensure events are on time, in budget, and meets all the necessary requirements
Project Management:
Support the development of project charters, plans, risk logs and status reports for assigned divisional projects.
Ensure timely and efficient project execution.
Regularly report on and update status of assigned divisional projects.
General Tasks:
Responsibilities that are basic and standard for a given role including coordination, follow-ups, or any other general task.
Participate in divisional rhythms and support when needed.
Submit expense reports for relevant expenses
Support team members for divisional projects as needed
Clerical and Administration:
Routine administrative responsibilities like scheduling, updating data, approvals in systems, etc. that help achieve daily work.
Schedule, create agendas and take notes for meetings related to the projects assigned
Assist with ongoing programming such as corporate prayer.
Support org wide initiatives
Qualifications:
Education & Experience:
Upload Resume, Cover Letter & Statement of Faith* in one PDF document.
At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed.
IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.
We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.
The Need
For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Administrative Assistant.
The Administrative Assistant provides administrative, logistical and project support to the Employee Experience team. This position will also be assigned various projects within the team in accordance with need and priority. This position is responsible for assisting in the prioritization, execution, and successful completion of all assigned ongoing and discrete projects within the division.
This position requires a detail oriented and adaptable demeanor, with the ability to prioritize and remain organized to deliver excellence.
This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates. It reports to the Director, Signature Events, North America and is only available for candidates with the right to work in the US.
Responsibilities
Events and Logistics:
Responsibilities related to event planning, conceptualization, and logistical arrangements for execution of internal and external events.
Support events as needed including orientation, prayer retreats, trainings and/or other events that arise.
Ensure events are on time, in budget, and meets all the necessary requirements
Project Management:
Support the development of project charters, plans, risk logs and status reports for assigned divisional projects.
Ensure timely and efficient project execution.
Regularly report on and update status of assigned divisional projects.
General Tasks:
Responsibilities that are basic and standard for a given role including coordination, follow-ups, or any other general task.
Participate in divisional rhythms and support when needed.
Submit expense reports for relevant expenses
Support team members for divisional projects as needed
Clerical and Administration:
Routine administrative responsibilities like scheduling, updating data, approvals in systems, etc. that help achieve daily work.
Schedule, create agendas and take notes for meetings related to the projects assigned
Assist with ongoing programming such as corporate prayer.
Support org wide initiatives
Qualifications:
Education & Experience:
- A minimum of two years of experience providing top-level administrative and project support in a fast-paced, professional environment
- Bachelor’s degree or equivalent combination of education and experience
- Proven ability to work with a diverse team of experts and specialists
- Capacity to manage and execute several projects and tasks simultaneously
- Excellent business writing skills
- Proven planning and implementing skills
- Experience in Microsoft Office (OneNote, Excel, PowerPoint)
- Excellent time management skills
- Experience in project management strongly preferred
- Demonstrated success in problem-solving and finding creative, innovative solutions
- Mature Christian faith
- Ability to build unity and alignment across teams and projects
- Strong relationship and interpersonal skills with demonstrated success in developing excellent working relationships with various people
- Exceptional collaborator with diverse teams
- High credibility with staff and partners
Upload Resume, Cover Letter & Statement of Faith* in one PDF document.
- What is a statement of faith? A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.
- Comprehensive Medical/Dental/Vision benefits
- Monthly commuter and parking benefits in the DC metro area
- Retirement benefit options
- Paid leave starting at 23 days
- 12 holidays (plus early release the day prior)
- Daily, quarterly, and annual community spiritual formation
- Robust staff care resources
At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed.
IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.
