What are the responsibilities and job description for the Administrative Coordinator/Senior Administrative Coordinator - WHDC1 position at International Monetary Fund?
Work for the IMF. Work for the World.
The Western Hemisphere Department (WHD) is looking for an experienced, motivated, and skillful Administrative Coordinator / Senior Administrative Coordinator to support the administrative and organizational work in the Caribbean I Division (WHDC1). The division covers Antigua & Barbuda, Dominica, Grenada, St. Kitts & Nevis, St. Lucia, St. Vincent & the Grenadines, Trinidad & Tobago and ECCU – a mix of regional and bilateral surveillance of small states economies with a fluid work program. The division is also responsible for broader Caribbean surveillance and organizing regional events. The Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the other coordinator.
The responsibilities will include :
Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met.
Support country teams in preparing documents through the annual cycle (e.g., memos to management, policy notes and staff reports, Board meetings).
Provide administrative and logistics support for regional events (such as the Caribbean Ministerial meetings during the Spring and Annual Meetings), authorities’ visits, missions, seminars and other events. Prepare expense reports for mission chiefs.
Support division members with all other administrative processes. Help with divisional activities to foster team building and cohesion. As part of WHD’s Coordinators back-up system, occasionally provide support to Caribbean II and Caribbean III Divisions.
The Administrative Coordinator will also have opportunities to contribute to WHD-wide projects and initiatives.
Given the fluidity of the work agenda for some of the countries covered in the Caribbean I Division, flexibility in working hours and availability for occasional overtime at short notice is expected.
Qualifications
The position requires initiative, sound judgment, excellent organizational and communication skills, and knowledge and experience with the Fund's administrative procedures, practices, and policies. In particular, the selected candidate should meet the following qualifications to thrive in this role :
Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have had at least two of the six required years of experience in a lead role. Additionally, for Internal candidates, previous area department experience at the IMF, though not essential, would be preferred.
Thorough knowledge of Fund practices and procedures. Proficiency in Office 365 (MS Teams, Outlook, Word, Excel, PowerPoint) and knowledge of Fund applications such as HRPROD, FINPROD, Nexus, TIMS and TRACES;
Strong administrative, technological, and organizational capabilities. Ability to work accurately under pressure, multitask.
Proficiency in English, including ability to proofread and edit documents.
Strong ability to organize and prioritize work, be proactive, meet deadlines, work effectively under pressure and with minimum supervision.
A cooperative attitude, strong interpersonal and relationship-building skills, and ability to work as part of a team.
Department :
WHDC1 Western Hemisphere Dept. Caribbean I
Hiring For : A05, A06
