What are the responsibilities and job description for the Administrative Coordinator/ Sr. Administrative Coordinator - FADM1 position at International Monetary Fund?
Work for the IMF. Work for the World.
The Fiscal Affairs Department of the International Monetary Fund seeks a qualified candidate to fill the role of Administrative Coordinator / Senior Administrative Coordinator.
FAD Public Financial Management 1 Division seeks a qualified candidate to fill the role of Administrative Assistant / Senior Administrative Assistant. The Division focuses on Anglophone African, Middle Eastern, Central Asian, and European countries. It supports in the design and implementation of the public expenditure management components of Fund-supported programs to these countries; and provides capacity building through staff based in headquarters, regional technical assistance centers and in-country on topics including : macro-fiscal frameworks, budget formulation and the development of medium-term expenditure frameworks; budget classification and performance indicators; budget execution and the control of commitments and arrears; treasury operations; debt management; performance budgeting; accrual accounting and the cross cutting themes of climate, gender and digitalization.
The selected candidate will be the lead assistant and will be responsible for supervising the administrative work of the division. Tasks may include, but will not be limited to :
provide direct administrative support to the division's management team and facilitate the scheduling and tracking of work within the division.
handle and / or organize a variety of documents that are produced by the division, including capacity development / technical assistance reports, technical notes, memoranda, correspondence letters, and compound documents (comprising text, tables, and charts)
Handle the logistics for seminars and workshops
Organize meetings at headquarters, overseas, and online.
Prepare memos, presentations, and other graphic and illustrative materials in support of senior staff.
Provide office support, such as ordering office supplies, and assist staff with administrative matters.
Qualifications
Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years of experience in a lead role.
In addition to the above minimum requirements, the selected candidate should :
Be able to establish effective working relationships and to supervise and train junior assistants.
Have excellent organizational, supervisory, and administrative support skills.
Be able to work under minimal supervision, exercise initiative, and be flexible with regards to working hours and overtime. He / she should have sound judgment and experience with the Fund's administrative policies and practices.
Possess the ability to quickly learn FAD’s internal processes and procedures, work under pressure, manage a complex workload often under tight deadlines, handle overlapping requests, and coordinate the administrative work of the assistants' team in the division.
Have excellent oral and written communication skills..
Spanish and French language skills are an advantage.
Only candidates who are currently residing in the Washington D.C. metro area will be considered.
Candidates must have passed the IMF Staff Assistant online exam to be considered.
This vacancy shall be filled by a 3-year Term appointment in accordance with the Fund’s new employment rules that took effect on May 1, 2015.
Department :
FADM1 Fiscal Affairs Department Public Financial Management I
Hiring For : A05, A06
