Office Administrator

About the Role:

The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office environment. This position is responsible for managing administrative tasks, coordinating office activities, and supporting staff to enhance productivity. The Office Administrator will serve as the first point of contact for visitors and clients, creating a welcoming atmosphere while maintaining professionalism. Additionally, this role involves organizing and maintaining office supplies, managing schedules, and facilitating communication between departments. Ultimately, the Office Administrator contributes to a positive workplace culture and supports the overall goals of the organization.

Responsibilities:

• Manage daily office operations, including answering phones, greeting visitors, and mail distribution.
• Manage Certificate of Insurance (COI) requests.
• Handle all activities related to the company's fleet of vehicles.
• Assist management and Project Managers with administrative tasks as needed.
• Organize and maintain office supplies, ensuring that all necessary materials are readily available.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Support the HR department with recruiting and onboarding of new employees.
• Any other duties assigned

Minimum Qualifications:

• High school diploma or equivalent
• Proven experience in an administrative role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Previous experience in a customer service role.
• Ability to work independently and as part of a team.

Skills:

The required skills for this position, such as proficiency in Microsoft Office Suite, are essential for creating documents, managing spreadsheets, and facilitating effective communication. Strong organizational skills will be utilized daily to prioritize tasks and manage multiple responsibilities efficiently. Excellent verbal and written communication skills are crucial for interacting with clients, vendors, and team members, ensuring clear and professional exchanges. Preferred skills, such as familiarity with office management software, will enhance the ability to streamline processes and improve overall office efficiency. Additionally, a background in customer service will aid in fostering positive relationships with clients and colleagues, contributing to a collaborative work environment.

About Company:

International Support Group (ISG) is a government contractor in the facilities maintenance space and has been in business since 2009.

ISG offers a very good benefits package which includes:

• Medical
• Dental
• Vision
• Short and Long Term Disability
• Life with Accidental Death and Dismemberment (AD&D)
• Voluntary Life with AD&D
• Paid Time Off including all federal holidays
• 401K with company match

ISG is an equal-opportunity employer and values diversity in its company. ISG does not discriminate on the basis of religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.