What are the responsibilities and job description for the Office Coordinator position at Interstates, Inc.?
Overview:
Office Coordinator – Part time
Location: Aberdeen, SD
Hours: 22-30 hours per week
Hours: 22-30 hours per week
Interstates is looking for a Part-Time Office Coordinator to support our fast-paced construction office in Aberdeen, SD. You'll work closely with a team of 20 hardworking field/office employees, helping to keep operations running smoothly through strong administrative support, organization, and communication.
Responsibilities:
- Payroll & Time Entry – Process time tracking for on-call, after-hours, and per diem.
- Office & Job Site Support – Assist with scheduling, data entry, and document management using Microsoft Office and internal systems.
- Organization & Attention to Detail – Keep files, schedules, and records accurate and up to date. Support leadership with meeting agendas, communication, and planning.
- Customer Service & Communication – Act as a go-to resource for field employees, vendors, and leadership. Answer phones, coordinate travel, and assist with office inquiries.
- General Office Duties – Process invoices, order supplies, and help coordinate office events.
Preferred Skills:
- Comfortable working in a construction office environment with a team of field employees
- Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
- Excellent organization and attention to detail
- Ability to multitask and work independently
- Professional and friendly communication skills
- High School Diploma or equivalent. 2 years of relevant experience preferred or a combination of education and related experience/training.
Travel: Travel will be minimal for this position under 5% per year. The position is in person located in Aberdeen, SD.
Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.
