What are the responsibilities and job description for the Sales and Rebates Tracing Coordinator 1 position at Intersurgical, Inc. USA?
About Us
Intersurgical Inc. is a global leader in the fields of anesthesia, respiratory care and medical device manufacturing. We partner with providers, manufacturers and other organizations to supply innovative airway and medical devices that impact the lives of patients every day.
Driven by our commitment to supply high quality medical devices, our team works to deliver best in class products to over 60 countries worldwide.
Our Culture
We celebrate our culture of collaboration and communication. We believe in a workplace where everyone can be their full, authentic selves. We welcome and encourage those with diverse perspectives, veterans, and individuals with disabilities to join our team. We are an ambitious and innovative company and look forward to the unique experiences and different points of view you'll bring to the table while fostering a spirit of communication.
Purpose
As a Sales and Rebates Tracings Coordinator, you'll reconcile rebate reductions against Local & GPO contracts to determine acceptability and accuracy of rebate deductions / requests from distributors, Independent Dealer Networks, and Group Purchasing Organizations.
Responsibilities Include :
Sales Tracings and Rebates :
- Track monthly emails from distributors sending sales tracing and rebate reports. Download sales tracing and rebate report for Cardinal, Owens & Minor and McKesson.
- Evaluate, examine and / or resolve rebate discrepancies due to missing contract data, incorrect contract / acquisition pricing, incorrect unit of measure conversions, facility membership eligibility and declarations, and distributor eligibility.
- Methodically evaluate each customer / situation based on the unique IDN, GPO, or Individual Special Pricing Agreement procedure as numerous contract exceptions and special circumstances necessitate extreme attention to detail.
- Generate credit memos for approved rebates for Accounts Receivable application to distributor / customer debit deductions, in effort to clear the customer account balance.
- Answer distributor / customer questions about discrepancies between the expected deduction and approved rebate amounts. Process any resubmittals of disputed discrepancies.
- Work closely with key departments such as Contracts, Customer Service, Corporate Sales, and Accounts Receivable / Deduction Management to adequately verify and determine rebate credit due to the customer. Once an investigation is closed and resolution is appropriately determined, information and documentation should be provided to ensure AR / DM can accurately reconcile account and collect all remaining balances in full.
- Communicate with Distributors needing research due to problems with submission errors, pricing discrepancies, and over-deductions and obtaining all necessary documentation. A timely resolution must be closely monitored and adhered to as many Distributors have significant rebate activity that may delay the collection process.
- Ensure accurate and timely rebate and sales tracing processing, necessary for GPO compliance and accurate sales commissions and rankings.
Contract Related Responsibilities :
Miscellaneous :
Training, Quality, System, Regulation and Health and Safety :
What We're Looking For
Requirements
We are an Equal Opportunity Employer that takes pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
Benefits
We are passionate about the well-being of others and that begins with caring for our people.
