What are the responsibilities and job description for the Administrative Assistant position at Intertek?
Professional Service Industries, Inc. (Intertek-PSI) is searching for an Administrative Assistant to join our Building & Construction team in our Ripon, WI office.
Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of assurance, testing, inspection, and consulting solutions in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical engineering, environmental consulting, industrial hygiene, and specialty testing. Through these risk management and quality assurance services, we ensure the reliability, safety and performance of our client’s new developments, existing assets, and facilities.
How you’ll make an impact at Intertek:
Creates various documents, spreadsheets, etc. utilizing Microsoft Office software.
Performs various general office duties, including faxing, copying, mailing, filing, etc.
Assisting with end of month billing, proposals, projects, accruals Accounts Receivable, Collections,
May assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
Understands and uses effective research methodologies to identify and qualify potential clients.
Monitors and maintains information on research made and possible leads and communicates to Operations Management
Coordinates with field operations and drilling crews
Prepares work orders for field operations
Monitors timesheets for hourly, field employees
General office administration
Typing reports, correspondence & data entry
Report generation
What it takes to be successful in this role:
High School Diploma or equivalent is required
2+ years' experience in an administrative position is required
Experience in Microsoft Word and Excel is required
Experience in Accounts Payable, Accounts Receivable and/or Billing is preferred
Excellent communication skills, both verbal and written
Excellent prioritization, organization, and time management skills
Must be detail oriented
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Ability to analyze and solve problems
Ability to type quickly and accurately
Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
Salary : $38,000 - $53,000
