What are the responsibilities and job description for the Field Operations Director I (Mid-Atlantic Region) position at InterVarsity Press?

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Field Operations Director I (Mid-Atlantic Region)

Work Location : Maryland

Job Type : Part time

To advance the purpose of InterVarsity, this position provides administrative and operational support to the assigned field supervisor, including office administration, event and meeting planning, records management, and initiation of internal and external communication. Work reflects Biblical standards of excellence, integrity, and partnership. This position exercises a wide degree of creativity, latitude, discretion, and independence to accomplish goals, objectives, and assignments. This position is designed to be 10 hours a week and can be done remotely.

MAJOR RESPONSIBILITIES

Personal :

Be a maturing disciple of Jesus Christ : growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world
Maintain spiritual disciplines for personal and ministry growth
Model wisdom and maturity in the balance of family, church, and ministry life

Operational and Administrative :

At higher levels, may oversee and supervise assigned administrative and operational associates and volunteers

Manage daily, weekly, and monthly details of the office, including supplies, phones, and correspondence

Maintain files, mailing lists, meeting minutes, contacts, and staff / faculty / volunteer / ministry partner lists

Manage and update assigned calendars with staff-related events and dates

Pay and record office-related invoices; prepare and submit expense and PCard reports to accounting

Manage office equipment including Proxe Stations, projectors, camcorders, and display boards

Create and manage assigned reports, presentations, and projects

Coordinate, plan and manage meetings and events and related resources

Negotiate with vendors for supplies and meeting / event logistics and process contracts related to same

Manage and track staff application materials, performance reviews, chapter affiliation submissions, Fall Field and Annual Field reports, alumni forms, and related materials

Act as Workday Learning Partner, enrolling and tracking completion of courses assigned to staff in Workday Learning, and related duties

Act as contact between supervisor, team members, and other staff directors, leaders, staff, faculty, and students

Oversee compliance with national requirements, processes, and procedures

Serve as Regional Contract Administrator

Other duties as assigned

Organizational Communication :

Prepare, direct, and coordinate information between supervisor, campus staff and / or staff on other teams

Expedite and manage communication with team members, staff, vendors, program participants and others as needed

Website maintenance as assigned

Partner with :

Human Resources on staff applications and performance reviews

Accounting on budgets and expense reports

Legal on contractual matters

Advancement on ministry partner development

Draft and maintain various forms of correspondence and communication

Develop and help the region maintain a funding base and prayer support :

Communicate regularly with current and potential donors, churches, prayer support team members, friends, and family regarding ministry with InterVarsity

KNOWLEDGE / SKILLS / ABILITIES

Excellent written and verbal communication skills

Able to handle sensitive information in a confidential manner

Develop and maintain positive working relationships

Always demonstrates respect and professionalism

Commitment to and ability to work in a diverse environment

Appropriately self-manages time, projects, priorities, and assigned work

Work is accurate, thorough, timely, and of high-quality

Able to identify and resolve problems that inhibit the implementation of plans; perseveres to overcome obstacles and accomplish tasks

Works well under pressure, requires minimal supervision, takes initiative, is teachable, is a self-starter, offers suggestions and anticipates needs

Skilled at organization, planning, and hosting different types of events and meetings

Actively listens and gives appropriate feedback / responses

Able and willing to ask others for financial, prayer, and practical help

QUALIFICATIONS

Annually affirm InterVarsity’s Statement of Agreement (Doctrinal Basis and Purpose Statement), as well as embrace InterVarsity’s Code of Conduct, affirmations on the ministry of women in InterVarsity, and statements on Biblical multiethnicity and human sexuality

Bachelor’s degree or equivalent education / experience

Two or more years previous administrative, project, and event management experience preferred

Project management and event management certification desired

Working knowledge of Microsoft applications, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Publisher

Familiarity with web-based applications and tools such as Google Docs, Zoom, Survey Monkey, Mail Chimp, and collaboration technology

Familiarity with social media tools

Available to travel for business to local and out-of-town management meetings, including the triennial Urbana Student Missions Conference and National Staff Conference

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS

This position leads ministry in an administrative environment. A designated office space may or may not be available. The staff is required to travel to on-campus and off-campus sites as appropriate. Off-campus travel includes, but is not limited to : student ministry conferences, Ministry Partnership Development meetings, and InterVarsity-sponsored training sessions, meetings, and conferences. The staff is regularly required to communicate with others, and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. This is largely a sedentary role; however, some filing is required. This requires the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift, organize, and set up office products, supplies, boxes, tables, booths and related materials weighing up to 20 pounds.

Pay Range : $18.26 - $24.34 per hour

Pay : This position is funded through personal fundraising. Accordingly, compensation will vary based on the ability of the individual to secure a donor team to fund the cost of his / her salary. The anticipated salary range for this position on a full-time basis (40 hours / week) is dependent on a variety of factors, including location and cost of living. The actual salary received, including any geographic adjustment to account for location and cost of living, is subject to the individual’s ability to raise funds necessary to cover the full amount of such salary within the range set forth in the job posting details.

Benefits :

We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following :

403(b) Retirement Savings Plan

403(b) matching contributions

Dental insurance

Employee assistance program

Employee discounts

Flexible work schedule

Flexible spending accounts

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Vision insurance

Equal Employment Opportunity : InterVarsity Christian Fellowship / USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship / USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship / USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement : Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.

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Salary : $18 - $24

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Field Operations Director I (Mid-Atlantic Region)

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