What are the responsibilities and job description for the Administrative Office Manager position at InvestM Technology LLC?
Title: Administrative Office Manager
Duration: Full-time Role
Location: East Windsor, NJ
Duties And Responsibilities:
• Provides and maintains comprehensive, efficient administrative support including managing correspondence, scheduling appointments, and handling inquiries to various departments.
• Oversees office facilities, including maintenance, and office supplies inventory, and consults with vendors to ensure a conducive work environment.
• Coordinates and manages schedules for meetings, appointments, conference rooms, and events, ensuring optimal use of time and resources.
• Maintains and organizes physical and digital filing systems, ensuring easy retrieval and confidentiality of sensitive information.
• Serves as a primary point of contact for internal and external communications, including phone calls, emails, and in-person inquiries.
• Coordinates travel arrangements for staff, including booking flights, accommodations, and transportation as required.
• Assists in basic financial tasks such as processing expenses, invoicing, and maintaining petty cash records.
• Tracks daily hourly employee attendance via electronic tracker and submits records to the appropriate leader.
• Supports the planning and execution of office events, meetings, and conferences, including logistical arrangements and catering.
• Assists with departmental onboarding of new employees and facilitating Human Resources (HR) - related processes under the guidance of the HR department.
• Performs other duties as assigned.
Experience And Qualifications:
• Bachelor or Associate degree in business administration, human resources, communication, or any related field.
• Experience in office administration or office manager roles in mid-size to large organizations (30 people).
