Paralegal/Contracts Database Administrator

Overview

As an integral part of the legal function, the Paralegal/Contracts Database Administrator’s responsibilities will focus on supporting the legal team with technical expertise of the contracts management database, as well as assistance in processing contract requests, intellectual property matters and assistance on other legal matters as necessary.

Specific Responsibilities

·       Work within the contracts management database to provide assistance to attorneys, including preparation of contracts, such as drafts of CDAs, MSAs, etc.

·       Maintain Visitor and Candidate CDAs, including monitoring CDA inbox, obtaining countersignature, update contracts management database and internal Legal Folders.

·       Maintain the contracts database including monitoring workflow steps, approvals and status updates.

·       Generate contract reports on an as-needed basis, which could include daily/weekly/monthly reporting.

·       Monitor users of database, including maintaining active user list.

·       Maintain and organize contract documents withing the contracts database.

·       Ensure completeness of contract entries.

·       Act as a liaison between the business groups and the attorneys.

·       Perform various paralegal duties, including organization of legal documents, such as correspondence, legal records and legal filings.

·       Monitor inbound legal mailbox and contracts mailbox and assist with sending outbound legal correspondence.

·       Assist with litigation management.

·       Assist with Iovance’s intellectual property dockets, including oversight of law firms and

completion of common documents needed in patent and trademark matters.

·       Assist with other corporate work, as needed.

·       Provide Iovance’s internal attorneys with administrative and paralegal support.

·       Assist with general office and administrative tasks.

Education and Qualifications

·       Paralegal certificate or equivalent professional experience

·       15 years of professional paralegal experience

·       Technical experience with various legal databases

·       Word processing experience (Microsoft Word, Adobe pdf tools, Excel)

·       Excellent oral and written communication skills

·       Specific attention to detail and ability to prioritize

·       Ability to work well across multiple internal business groups

·       Ability to work well under pressure

Physical Requirements

·       Sit for an extended time in front of a computer

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.

Physical Demands and Activities Required

·       Must be able to remain in a stationary position standing or sitting for prolonged periods of time.

·       Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

·       Must have visual acuity to perform activities such as: preparing and analyzing data and figures, viewing a computer screen, and extensive reading.

·       This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.

·       Must be able to communicate with others to exchange information.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.

Work Environment:  This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal- opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.

 By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice. 

#LI-hybrid