Administrative Support Specialist

Job Overview:

The Executive Assistant/Project Coordinator provides administrative support for Iowa Bankers Insurance and Services department by completing the following essential duties:

• Meeting and Project Support: Provides meeting and project support for board meetings, committees of the boards, and department meetings. Duties include maintaining board and committee rosters, sending communications, preparing meeting packets, preparing meeting minutes, scheduling meeting locations, arranging speakers, ordering lunches and other related duties.
• Publishing Support: Provides support in creating, writing, formatting, reviewing, soliciting articles, and distributing department publications.
• Executive Support: Provides administrative support to IBIS President and Vice Presidents.
• File Management: Manages appropriate electronic files on agency and team insurance licenses, carrier contracts, and other permanent file materials.
• Receptionist Support: Serves as a member of the relief receptionist team.
• General Administrative Duties: Performs general administrative duties, including routing mail, purchasing promotional materials and ordering office supplies.
• Special Projects: Assists with special projects initiated through industry and community involvement through the President.

Education Requirements: High school diploma or general education degree (GED) Two-year degree preferred.

Work Experience: One to two years related administrative experience and/or training; or equivalent combination of education and experience. Training in communication/journalism a plus.

Technology Skills: Proficiency in Microsoft Power Point, Word, Excel and Outlook.

Required Skills: Excellent written and oral communication. Writing and editing expertise; detail oriented. Project management skills, event and meeting planning skills preferred.

Specialized Training/Certifications: Willing to become Notary Public within first 6 months.