Executive Assistant/Project Coordinator

The Executive Assistant/Project Coordinator provides administrative support to the Iowa Bankers Insurance and Services department by completing the following essential duties:

• Provides meeting and project support for board meetings, committees of the boards, and department meetings. Duties include maintaining board and committee rosters, sending communications, preparing meeting packets, preparing meeting minutes, scheduling meeting locations, arranging speakers, ordering lunches and other related duties.
• Provides support in creating, writing, formatting, reviewing, soliciting articles, and distributing department publications.
• Provides administrative support to IBIS President and Vice Presidents.
• Manages electronic files on agency and team insurance licenses, carrier contracts, and other permanent file materials.
• Serves as a member of the relief receptionist team.
• Performs general administrative duties, including routing mail, purchasing promotional materials, and ordering office supplies.
• Assists with special projects initiated through industry and community involvement through the President.

Requirements

Education

A high school diploma or equivalent (GED) is required, with a two-year degree preferred.

Work Experience

One to two years of related administrative experience and/or training; or an equivalent combination of education and experience. Training in communication/journalism is beneficial.

Technology Skills

Proficiency in Microsoft PowerPoint, Word, Excel, and Outlook is necessary.

Required Skills/Traits

Excellent written and oral communication skills are crucial. The ideal candidate should possess writing and editing expertise, be detail-oriented, and have project management skills, event planning, and meeting planning skills.

Specialized Training/Certifications

The willingness to become a Notary Public within six months is expected.