What are the responsibilities and job description for the 8 hrs/day Guidance Secretary position at Iowa City Community School District?
Iowa City Community School District
Guidance Secretary
8:30-4:30
QUALIFICATIONS:
- High school graduate
- Business school training preferred; prior secretarial experience a plus
- Proficient computer skills, including word processing, spreadsheets, and other applicable programs
- Strong communication and interpersonal skills
- Strong organizational skills
- Proficient in oral and written usage of the English language
- Such alternatives to the above qualifications as the District may find appropriate and acceptable.
REPORTS TO: Building Principal, Assistant Principal
SUPERVISES: n/a
JOB GOALS: Act as the primary receptionist for the guidance office in order to enhance student learning, promote the overall efficiency of the school system, and maximize the educational opportunities available to each child.
PERFORMANCE RESPONSIBILITIES:
- Answer incoming calls and forward/voicemail as needed. Manage walk-in traffic.
- Organize new student information including:
- Organize list of new students for next year
- Develop new student log/spreadsheet
- Develop PS Stored Selection of new students
- Fall Registration – schedule appts of new students, input new student information
- Assist with College/Post Graduate Information including:
- Set up College Visit calendar
- Maintain Scholarship Bulletin Board
- Manage transcript budget – collect and follow-up on fees as needed
- Send transcript requests
- Cumulative Record Maintenance
- Maintain test score cards
- Cumulative file check-out
- Filing
- Key role in preparing National Merit Scholar Applications, Senior Honors Program, Graduation Program, and School Profile
- Assist Teachers/Staff with requests for information – queries, class lists, etc.
- End of the year wrap up including:
- EYD report
- Send final transcripts for seniors
- Pull senior cumulative files and store in old records
- Prepare records for microfiche
- File in SEJH cumulative files for new 9th graders
- File previous year senior transcripts in old records area.
- General office maintenance including:
- Manage service and repair of office machines
- Order Supplies
- Upkeep of guidance office forms
- Maintenance and check out of guidance reference materials
- Upkeep of guidance bulletin boards
- Work with counselors and assist them in processing their written requests
- Performs other clerical duties that may be requested by the counselors or the administration.
- Other duties as assigned
TERMS OF EMPLOYMENT:
- Salary and calendar year to be established by the Board of Education.
EVALUATION: Performance of this job will be evaluated in accordance with provisions of the District’s policy on Evaluation, State Statute, and any applicable Collective Bargaining Agreement.
