Office Manager & Master Gardener Coordinator

Town/City

Council Bluffs

Base County

Pottawattamie - West

Counties Served

Pottawattamie - West

Objective

To provide essential day-to-day office oversight and coordinate and support Master Gardener volunteers throughout the year.

Responsibilities

Office Manager:

• Oversees day-to-day office operations.
• Provides excellent customer service to clients.
• May serve as county staff representative for the extension council and creates council agendas and board packets
• May coordinate program logistics with program specialists and extension educators.
• May assist in managing local data collection in line with program area requirements
• Maintain high level of marketing and visibility for all programs.
• Oversee building maintenance and property management.
• Use standard policies and procedures regarding county business operations and council relations
• Maintain a positive working relationship with staff and clients in the county.
• Oversee equipment supplies and inventory balances.
• Continually develop and enhance relevant skills and understand current professional standards.
• Other duties as assigned.
  
  

Master Gardener Coordinator

• Completion of state-administered, online orientation program within 3 months of assuming county coordinator role.
• With direction of county administration, manage county specific volunteer requirements and approved projects.
• Plan and implement county MG training including timeline confirmation with state office, coordinating local speakers and leading at least 4 in-person sessions, marketing, accessing and managing students in Canvas, and promoting and encouraging students to attend Class on Campus.
• Obtain a copy and consult the Master Gardener Coordinator Manual for all programmatic rules and regulations.
• Register for and read the monthly Iowa Master Gardener Newsletter
• To the best of your ability, attend Statewide Monthly Master Gardener Coordinator calls (no less than once per quarter).
• Utilize Volunteer Recording System as primary volunteer management system, regularly updating volunteer records for accuracy and verifying Master Gardener volunteer and continuing education hours (final approval of prior years’ hours due mid-January).
  
  

Qualifications

• Associate degree or two years office management experience
• Bookkeeping experience
• Strong written and oral communication skills
• Computer, organizational, and problem-solving skills
• Team player and people oriented
• Ability to work without direct supervision
• Excellent customer service skills
  
  

Preferred Qualifications

Bachelor’s degree

Additional Information

Supervisor: Regional or County Director and Extension Council

Reporting: Reports directly to and receives direction from the Regional or County Director with input from the County Extension Council

The West Pottawattamie Extension office in Council Bluffs, IA is seeking a full-time Office Manager/Master Gardener Coordinator starting June 1, 2025. If interested in this position, please contact Kerry Aistrope at aistrope@iastate.edu or 515-231-0754. This position will remain open until filled.

Please complete the application and return it to Kerry Aistrope. Application

Office Manager Job Description

Master Gardener Coordinator Job Description

Job Type

Full Time

Hours

Monday-Thursday 8:00 am – 4:30 pm, Friday 8:00 am - 1:00 pm with unpaid 30-minute lunch break

Wages (type)

Hourly

Wages (status)

non-exempt

This position will remain open until filled