Accounting Specialist

*Revised March 20, 2025

Who is iPEC?

At iPEC, we’re creating a world of oneness where everyone experiences the profound sense of purpose and joy that come from fulfilling their unique potential.

(That includes our team members, too.)

iPEC recognizes that it’s our talent—the amazing human beings that comprise our team—that enable our success in fulfilling our mission to raise the consciousness of the world. Therefore, we’re committed to striving for excellence in the selection, development, motivation, and recognition of our team members.

Through the life-transforming power of consciousness-based coaching, we empower people around the world to awaken to their immense potential—and we're thrilled to have been doing so for over 25 years. 

Guided by our four core beliefs, we walk our talk as we strive for a more conscious world. Every day, we show up for our mission with intention, openness, and enthusiasm for all there is to learn and grow from on this meaningful pursuit. 

Position Summary 

This position serves as an essential part of the Finance team, which contributes to the overall success of iPEC’s energy, excellence, and strategy implementation.  

As the Accounting Specialist at iPEC you will have a variety of duties and responsibilities with exposure to multiple areas of accounting. 

This role requires a high level of discernment, ownership & accountability while 

·       Adhering to standard operational procedures and deadlines 

·       Working autonomously with a willingness to take initiative 

·       Independently manage priorities to execute on the most critical work first 

·       Holding abundant appreciation for teamwork and collaboration with all team members  

 Essential Responsibilities: 

Accounts Payable (60%) 

• Reviews and records finance transactions within established systems and procedures. 
• Reviews accounts payable invoices, logs to applicable vendor numbers/similar identifying data, and confirms correct department, revenue stream, accounting codes and amortization schedules were utilized. 
• Payment processing – preparing weekly payment batches accurately and timely while ensuring all payments are in accordance with purchasing policies and procedures. 
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted. 
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements. 
• Accrue for expenses monthly. 
• Understand the iPEC General Ledger accounts, departments, and revenue streams in order to accurately code income and balance sheet entries into the accounting system.   
• Understand and record intercompany accounts payable journal entries. 
• Responds to vendor inquiries. 

General Accounting (20%) 

·       Manage credit card reconciliation process by ensuring that transactions made with credit cards, either corporate cards or personal employee cards match the transactions that show up in the general ledger. 

·       Perform bank account/statement reconciliation to ensure the accuracy of financial statements. 

·       Assist in monthly General Ledger Account analysis for month end close.    

·       Recommend procedural changes and innovative solutions to increase accuracy and prevent discrepancies. 

·       Assists the Finance department with monthly close and yearly audit, as assigned and needed, including preparing journal entries and account analyzing. 

·       Assist with creation of Standard Operating Procedure documents. 

·       Perform other duties in support of the Finance team. 

Accounts Receivable (20%) 

• Track and monitor accounts to identify outstanding debts. 
• Reach out to students via phone and/or e-mail to discuss outstanding debt payments and resolution for repayment in a timely manner to collect money owed.
• Review accounts to determine if a refund is due, if applicable send withdrawal form, create refund and adjust applicable revenue plans. 
• Act as the CRM finance ticket backup allocates tickets and tasks to applicable team members as needed. 

 
Minimum Educational/Experience Requirements:

• Bachelor’s degree in accounting or finance with a minimum of four to six years related accounting experience.  
• An equivalent combination of education and/or experience will be considered. 
• General understanding of accounting practices and principles 
• Experience with Tipalti, NetSuite and HubSpot are a plus 
• Proficiency in Microsoft Suite and advanced skills in Microsoft Excel
• Ability to thoroughly understand the process for Deferred Revenue based on delivery
• Ability to thoroughly understand Student Enrollment Agreements and contract verbiage related to Finance.
• Clear and professional communication skills, both written and verbal
• Ability to apply discretion and trust with confidential material. 
• Ability to maintain a high level of accuracy in preparing and entering financial data. 
• Ability to effectively apply analytical and problem-solving skills. 
• Excellent time management skills with the ability to multitask and/or pivot as needed to prioritize and meet deadlines. 
• Excellent work ethic and dependability.  
• Ability to work both independently, as well as collaboratively in a team environment 
• Strives for continuous improvement and seeks self-development 
• Takes responsibility and accountability for self 
• iPEC Graduate is a plus 

Commitment to Diversity & Inclusion 

It is iPEC’s mission to raise the consciousness of the world, one person at a time. Through our talent, we believe that diversity and inclusion make us a more innovative and vibrant place to work with our mission in mind. To learn more about iPEC’s commitment, please click here: https://www.ipeccoaching.com/diversity-equity-inclusion  

Salary : $60,000 - $75,000