What are the responsibilities and job description for the Program Coordinator position at IPG Health?
Basic Information
Location
NJ Parsippany 3 Sylvan Way
Posted Date
18-Dec-2024
Agency
Trio
Department
Program Management
Job Number
46279
Job Type
Regular
Posting Locations
United States - Parsippany, New Jersey
Work Arrangement
Regular - Hybrid
Job Description
The Program Coordinator (PC) is responsible for assisting the team with professional education events. The PC will collaborate with their manager and other team members to create program-specific materials, collate and ship them, and monitor and manage delivery. The PC will enter information into the speaker database and run various reports. They will also be responsible for post-program reconciliation of credit card statements and receipts. The PC must possess excellent oral and written communication skills, superb organizational skills and attention to detail.
ESSENTIAL FUNCTIONS
Administrative
Perform basic administrative duties such as data entry, scheduling and coordination of projects
Client Relations
Provide support across internal client teams and vendors
Budgeting & Finances
Collaborate with finance and client teams to create accurate project scopes. Ensures that projects deliver on time and within budget
Program Implementation
Implement a variety of different programs that support business needs
JOB DUTIES & RESPONSIBILITIES
- Provide day-to-day project support
- Enter attendee registrations in database and send out all confirmations.
- Manage incoming phone hotline and take registrations over the phone if needed.
- Enter all post-program evaluations, run all evaluation reports per program, and send to supervisor for distribution.
- Manage collation and shipping of all program-specific handouts and invitations
- Database all program information and provide regular reports to the supervisor on program status, program evaluations, financial status, and HCP-spend tracking.
- Support the reconciliation of company AMEX cards
- Work closely with other team members to ensure successful program execution.
- May begin to learn process for speaker bureau programs.
EDUCATION
Associates
Bachelors
Communications or Business-Related Field
LICENSES & CERTIFICATIONS
Working knowledge of speaker bureau a plus
EXPERIENCE
Familiarity to perform basic functions and formulas in Excel
WorkFront
Proof HQ
Proficiency in Microsoft PowerPoint to create slides for business needs
COMPETENCIES
Communication
Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
Organization
Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time
Accountability
Demonstrates and communicates a high level of ownership and commitment to achieving result; Takes responsibility for one's own actions and decisions, and their consequences
Client Focus
Ability to interact professionally with clients and demonstrates client focused approach to service their needs
Prioritization
Sets and manages priorities judiciously
For U.S. Job Seekers It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
Salary
$50,000 to $65,000 annually.
The salary range for this position is noted within this job posting. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.
About the Agency
https://www.trio-hc.com/
Part of the IPG Health network, at Trio we go beyond didactic, one-way education and instead create experiences that are inviting, inspiring, and involving. Our goal is to provide HCPs the opportunity to interact with data in ways that are engaging, cut through the noise, reduce cognitive load, and stimulate behavior change.
For U.S. Job Seekers
It is the policy of IPG Health and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
Apply now
Salary : $50,000 - $65,000
