What are the responsibilities and job description for the Administrative Coordinator position at iPromo?
We are seeking a self-motivated, experienced administrative coordinator to join our growing organization. In this position, you will play a key role in streamlining our company's workflow as the link between various departments, employees, and vendors. You will be responsible for maintaining an organized office, performing administrative duties,, in-house packaging, and clerical duties, and assisting other employees and departments as needed.
This is an in-office position.
Administrative Coordinator Duties and Responsibilities- Monitor and direct incoming mail; prepare outgoing mail for pickup
- Manage the Ohio office
- Perform general administrative, clerical, and executive support tasks to ensure organizational sustainability
- Represent iPromo in a face-to-face manner for clients, suppliers or employees who visit our office.
- Maintain inventory of all equipment at the office
- Process company owned inventory PO's
- Oversee expenditures and work with the accounting department to manage the company's budget
- Process orders received on Amazon and eBay.
- Recruit, hire and train new employees based on departmental needs
- Evaluate current employees; provide support where needed
- Assign work tasks, create schedules, and manage calendars
- Make travel arrangements for staff
- Organize and facilitate workflow to ensure a productive workplace
- Oversee facility management and maintenance
- Coordinate with outside vendors and contractors
- Maintain records and databases of employee information and company operations
- Create reports, prepare presentations, and write letters
- Coordinate the use and organization of office space
- Manage inventory of office supplies; purchase supplies and equipment when needed
- Operate office machineries such as computers, photocopiers, and printers; perform light maintenance and troubleshooting
- High school diploma or equivalent required; academic background in business administration
- Several years of experience in administrative support roles or office management
- Experience with CRM/ERP systems
- Microsoft Office applications -Specifically Outlook, Excel and Word
- Excellent written and verbal communication skills
- Effective problem-solver
- Highly organized and detail-oriented
Salary : $20 - $22
