Accounting Specialist

Job Summary:

We are seeking an Accounting Specialist to join our team at IPTB Clinical Research. This person will oversee all accounting activities related to the Site's account receivables and payables, ensuring compliance with regulatory requirements, maintaining accurate financial records, supporting financial decision-making processes, and managing Sponsor payments and invoicing. This role requires a strong understanding of accounting principles, clinical research operations, the ability to adapt to new data management platforms, and the ability to collaborate with the clinical team to ensure accuracy. Additionally, the Accounting specialist will serve as the primary communication point with the Contract Research Organization (CRO) and Sponsor finance teams and participate in key meetings related to study start-up, team discussions, and finance strategy.

Key Responsibilities:

Financial Reporting & Analysis

• Prepare and maintain accurate financial statements, including balance sheets, income statements, and cash flow reports.
• Analyze financial data and provide insights to senior management for decision-making.
• Ensure timely submission of internal and external financial reports, ensuring compliance with regulations.

Budgeting & Forecasting

• Assist in the preparation of annual budgets for the clinical research site and monitor budget performance throughout the year.
• Collaborate with various departments to ensure budgets align with research project costs and objectives.
• Prepare forecasts and variance analysis reports to manage financial resources effectively.

Accounts Payable & Receivable

• Oversee the accounts payable and receivable processes, ensuring timely and accurate processing of invoices, receipts, and payments.
• Manage contract billing and payments related to clinical trials, including Sponsor payments.
• Reconcile accounts and resolve any discrepancies in a timely manner.

Invoicing of Sponsors

• Prepare and issue invoices to sponsors based on contract terms and milestones, ensuring accurate billing for clinical trial activities.
• Track and follow up on unpaid invoices, working closely with sponsors and internal teams to resolve billing discrepancies.
• Ensure that invoicing reflects visit procedure costs, patient visits, and other trial-specific expenses.

Regulatory Compliance

• Ensure compliance with all applicable accounting standards (GAAP) and regulatory requirements, including those specific to clinical research.
• Coordinate with IPTB accountants and bookkeeping contractors as needed.
• Maintain up-to-date knowledge of industry-specific regulations and financial policies.

Internal Controls & Process Improvement

• Develop, implement, and maintain internal accounting controls to safeguard the organization's assets.
• Identify opportunities for process improvements in accounting workflows and financial management practices.

Collaboration & Communication

• Serve as a key liaison between accounting and other departments, including clinical operations, to ensure smooth financial operations.
• Collaborate with project managers to track trial budgets, payments, and any financial issues that may arise.
• Work closely with the clinical team to ensure that visit procedures are accurately reflected in financial documents, ensuring proper allocation of costs related to clinical visits and patient procedures.
• Act as the primary communication point with the Contract Research Organization (CRO) and sponsor finance teams to address financial queries, invoice disputes, and ensure smooth financial transactions between the site and sponsors.

Study Start-Up & Meetings Participation

• Actively participate in study start-up meetings, ensuring financial processes are integrated with the overall planning of new clinical trials.
• Attend and contribute to weekly team meetings to stay informed about ongoing projects, deadlines, and any financial issues that need to be addressed.
• Participate in regular finance meetings to align with organizational goals, provide updates on financial status, and discuss upcoming financial challenges and opportunities.

Adaptability to New Data Management Platforms

• Stay current with advancements in financial and clinical data management platforms, ensuring smooth transitions when new systems or tools are introduced.
• Proactively participate in the implementation, training, and troubleshooting of new platforms as required.
• Ensure that data from various platforms are accurately integrated into accounting systems for consistent and efficient financial reporting.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or related field
• Minimum 4 years of accounting experience
• Experience in clinical research or healthcare finance is highly preferred
• Strong knowledge of accounting software and Microsoft Excel.

Skills:

• Strong analytical and problem-solving skills.
• Attention to detail with a high level of accuracy.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to quickly learn and adapt to new data management platforms and technologies.
• Strong ability to collaborate with clinical teams to ensure the accuracy of visit procedures, costs, and billing.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Salary : $60,000 - $65,000