What are the responsibilities and job description for the Sales & Catering Coordinator position at IR Management LLC?
Job Description
Job Description
Description : AT INDIGO ROAD...
Our goal is to be the best job you'll ever have in the hospitality industry. No joke, it’s what we truly aim for. We believe that by taking care of you, you'll best take care of our guests. It's working. In addition to generous benefits and job openings across 30 locations, we have internal growth opportunities for everyone who wants it. But most of all, we have heart. Founded in 2009 by Steve Palmer, IRHG sets itself apart in the industry by fostering an environment where our people come first. We want to meet you. Come join us in our mission to change the hospitality industry, forever.
Summary of Key Responsibilities
Responsibilities and essential job functions include but are not limited to the following :
- Assist with soliciting and promoting special event business through advertising, cold-calling, contacting past customers, relationships with local businesses and other cost-effective activities.
- Respond to all inquires within a 24 hour window.
- Prepare all required paperwork, including forms, reports and schedules in an organized and timely manner.
- Develop and maintain an updated and detailed price sheet of all billable products and services that accurately reflects today’s costs and the company’s profit objectives.
- Negotiate final pricing, prepare contracts and secure customer signatures.
- Collect deposits as required based on deposit schedule set forth by The Indigo Road
- Document final arrangements with clients on function sheet. Obtain all specifications and pertinent information concerning the event, including but not limited to, number attending, schedule of events and menu.
- Regularly review upcoming events function sheets and have thorough understanding of all requirements on upcoming scheduled events.
- Provide special events staff with a copy of each function sheet to gain a thorough understanding of event specifications prior to the function.
- Requisition or obtain equipment and supplies needed for each event, ensuring that they meet customer expectations and requirements.
- Inspect event room prior to the start of each function – check room setup, menu, service staff, etc. conforms to function sheet.
- Greet customers prior to the start of each function and be present throughout the event to assist where needed.
- Periodically check with customer to ensure satisfaction and respond to any requests.
- Continually observe, direct and assist staff where necessary during the entire event. Ensure that all the details as per the functions sheet are performed.
- Prepare and complete and accurate bill to the customer at the completion of the function and collect final payment. If another payment arrangement has been made, have the terms noted on the bill.
- Direct and supervise breakdown and cleanup after the event. Account for all equipment and supplies. Return restaurant items to storage areas. Return or arrange for return of rented materials.
- Responsible for reporting all cash and credit card gratuities received to comply with the IRS standards of reporting income.
- Assist with other departments and areas of need when necessary.
Requirements :
Required Knowledge, Skills & Abilities :
Physical Requirements :
Disclaimer : The above job description is not an exhaustive list of all of the duties and responsibilities of the position, nor should it be construed as a contract. As with all positions at Indigo Road, employment is “at will” or voluntary on both the part of the employee or employer. That’s means employment can be terminated by either party with or without notice and / or with or without cause.
Indigo Road is an equal opportunity employer. We will not discriminate against employees or applicants for employment on any basis prohibited by federal, state or local laws, including but not limited to race, color, sex, ancestry, age, national origin, religion, mental or physical disability, marital status, family responsibility, sexual orientation, gender identity or expression, pregnancy, personal appearances, tobacco use, matriculation or political affiliation, genetic information or any protected veteran status. This policy governs all aspects of employment, including selection, job assignment, compensation, promotion, discipline, termination, and access to benefits and training.
